Front of House Coordinator - ref. n63708623
About The Role:
Our client, a revered interior design studio that are celebrated globally are looking for a friendly, professional, and organised Front of House Coordinator to join their team as soon as possible.
Working in a beautiful studio in west London, the ideal candidate will ideally have previous exposure to the luxury design industry or hospitality and be confident in their front of house and facilities coordination experience. Working closely with the HR Manager, you will ensure the smooth day-to-day running of the of the studio and its facilities, providing a warm welcome to visitors and on inbound calls.
Working within a team that bring a friendly and supportive atmosphere, our client offer weekly social and team building classes, work/life balance and exciting projects in the pipeline. This opportunity to work in a reputable design practice that will add kudos to your CV is one not to be missed!
Key Responsibilities:
- Meet and greet all visitors and clients and handle incoming calls
- Manage studio schedule and daily updates i.e. meetings, absences, and out-of-office staff
- Oversee attendance and adhere to health guidelines in the studio
- Manage mail, deliveries, and courier services efficiently
- Keep the studio clean and ready for meetings
- Organise additional staff during peak times and absences
- Maintain supplies of stationery, kitchen essentials, and office equipment
- Coordinate storage, archiving, and logistics for office goods
- Assist HR with facilities management and resolve related issues
- Maintain databases for contacts, expiries, renewals, and office manual
- Perform additional tasks as needed
Key Skills/Requirements:
- Previous experience working in a similar role
- Excellent customer service skills
- Strong communication, organisation, and multitasking abilities
- Proficient in managing technology, such as office equipment / databases
- Detail-oriented to ensure cleanliness and high standards of service
- Adaptable to fast-paced environments
- Effective problem-solver with a can-do attitude
- Strong teamwork, supporting various departments and collaborating with HR and facilities management
To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).
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