Estates Team Leader

Job overview

The post-holder is expected to spend approximately half of their week working on the tools and the other half dealing with supervisory items such appraisals, managing attendance, placing orders, dealing with queries from the hospital, etc.

The role would be required to participate in any future estates on-call manager rota. This would attract additional payments on top of the stated salary range. There will be regular requirements to work outside the normal estates hours (08:00 – 16:00 Monday to Friday) to manage service isolations to facilitate capital projects and hospital operations work and so a flexible approach to working hours is required.

The role will require occasional travel to our customers based outside of Chesterfield Royal Hospital, such as the community clinics that we manage for Royal Primary Care.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Main duties of the job

Managing the Backlog maintenance & Off-site property team , issuing maintenance jobs to all trades via our MICAD CAFM software, also responsible for management of Stores personnel .

Ensuring that all reactive and planned maintenance work is carried out to the required standard by undertaking spot checks on a minimum of 1% of all jobs completed by the team each week.

Promptly managing all staff management issues such as sickness, performance, conduct etc in line with DSFS policies and procedures.

Adjusting job priorities within MICAD where we are awaiting materials to ensure we do not miss targets whilst waiting for materials to arrive.

Placing orders with contractors for work – ensuring all work other than emergency work has a cost agreed and an order placed prior to starting.

Assist the Estates Officers to ensure PPMs for all building disciplines are kept up to date in MICAD and Zetasafe.

Constantly review how the team works to ensure we are working as productively as possible, this should include areas such as storage, what the team carry on their tool trolleys, which power tools we use etc.

Ensuring that the team are using MICAD correctly for the purposes of logging time, completing PPMs on MICAD and Zetasafe correctly etc.

Carry out annual appraisals for all team members and utilise these to create pay progression plans for the team that are in line with department’s strategic objectives.

Ensuring all staff remain up to date with their essential training.

Working for our organisation

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Please see below link for the DSFS website.

DSFS - Derbyshire Support & Facilities Services Limited | DSFS

When applying for roles please complete all sections of the application form.

Detailed job description and main responsibilities

For full details of this exciting role please refer to the full Job Description and Personal Specification attached to this vacancy.

Person specification

Qualifications and Training

• Degree in a Building Services Engineering, Electrical Engineering or Construction subject (or equivalent experience).
• Evidence of continuing professional development.

• IOSH.
• In date training for Authorised Person roles.

Experience

• Experience of leading a workshop building team within an NHS estates department (or a similarly complex organisation).
• Experience of using MICAD or another CAFM system within a busy estates department.
• Experience of managing difficult conversations around sickness, performance and other sensitive matters.

• Experience of delivering training to a workshop team.

Skills and Knowledge

• Able to apply strong technical knowledge to make improvements to the estates department and mentor team members as required.
• Able to read and understand reports within MICAD (or another CAFM system) and to make appropriate decisions from it.
• Knowledgeable with regards to the statutory requirements that apply within an estates department and able to reference where to find said information
• Good IT skills, able to create complex Excel, Word and Powerpoint documents and produce quality reports as required.

• Able to read and understand engineering drawings within area of expertise.

Personal Attributes

• Enthusiastic, highly motivated and able to determine priorities and achieve them using initiative and with minimal external input.
• High standard of written and spoken English
• Able to communicate effectively with customers in other departments and with hospital and RPC colleagues.
• Able to negotiate with suppliers to obtain the best value for money from estates.
• Committed to continuous improvement and learning.
• Able to identify opportunities to reduce costs, improve productivity or commercialise the estates service.
• Able to operate with high integrity in the work environment.
• Flexible and able to adapt to change quickly.
• Able to work tactfully to resolve difficult conversations or matters

Flexible Working

If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.

VISA's and Immigration system

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time.

Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)

COVID19 Vaccination

Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.

Communications

Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly.

References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up to date email address for all referees when completing your application form.

If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / [email protected] and we will be happy to provide assistance.

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