Executive Assistant (EA) to RL and ME Hospital Executives
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time.It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage.
Job overview
Barts Health NHS Trust is one of Britain’s leading healthcare providers and the largest acute trust in the NHS, with five separate hospital sites and responsibility for community services in Tower Hamlets. The trust has a turnover of approx £1.3 billion and around 15,000 employees.
We are looking for a high calibre Executive Assistant to join our Executive team, providing comprehensive support to the Directors of the RLH and ME Senior Hospital Leadership Team. You should be an enthusiastic self-starter with first class Executive Administrator skills, including the ability to manage a busy and varied workload.You will have experience in management of agenda setting, circulation of Committee packs and taking minutes at Committee level meetings. You will be an excellent communicator with strong interpersonal skills and be able to work on your own initiative.
Being a team player is key to this role.
Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation are essential qualities for this post, as are excellent IT skills. Day-to-day responsibilities will include diary and email management, organising meetings, dealing with telephone enquiries, drafting agendas and circulation of papers, minute taking at meetings and various administrative tasks.You will work as part of the of the senior management leadership team. Your previous experience will include working in a senior PA/EA role, preferably for a large organisation.
Main duties of the job
The post of Executive Assistant to The Royal London and Mile End Hospitals Executive Directors is key to managing the department effectively in a professional manner. The Executive Assistant will be required to be a self-starter who is able to work on his/her own initiative
The main functions are:
- To manage the effective and efficient operation of the Royal London Hospital Executive Directors’ office/s
- To manage directors’ emails on their behalf ensuring that emails are prioritised, actioned, delegated where appropriate and responded to professionally, helpfully and in a timely manner.
- To manage a system for tracking actions that are outstanding and need to be delivered by an agreed deadline for the director.
- To provide high level and comprehensive diary, administrative and secretarial support
- To draft agendas for allocated meetings, ensuring these are sent in timely manner, along with distribution of papers for meetings and taking minutes/actions at meetings.
- To main and enhance relationships with partner organisations and other external stakeholders
- Deal professionally with internal and external stakeholders, patients and visitors
- To use diplomacy and problems solving skills in order to assist in the resolution of issues escalated to executive level
The post-holder will have access to sensitive and confidential information and will be required
to maintain confidentiality at all times.
Working for our organisation
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time.It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person specification
Qualifications
Essential criteria- Educated to degree level or equivalent or experience
Experience
Essential criteria- Team working with staff from a variety of disciplines and levels of seniority
- Analysing data and preparation of reports
- Previous experience in a senior secretarial/PA role
Knowledge
Desirable criteria- Broad understanding of the NHS Strategies and key issues affecting the service
We aim to create an equitable working environment where every individual can fulfil their potential.
As an Equal Opportunities Employer we actively support applications from individuals’ who apply under the Guaranteed Interview Scheme and will process your application as appropriate.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful.
After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs.
By applying for this post you are agreeing to Barts Heath NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
Barts Health is committed to safeguarding the welfare of children and to child protection. The Trust aims to ensure as far as is possible that anyone, paid or unpaid, who seeks to work in our organisation and who gains access to children, is safe to do so.As such, you may be required to undertake a Disclosure and Barring Check as part of the recruitment process if appointed to a post with direct access to children or vulnerable adults.
Barts Health promotes active travel as part of its goal to reach Net Zero. Each site is accessible by public transport and the Trust has a cycle to work scheme and some sites have Brompton Hire Pods.