Project Administrator

• Hourly Rate: £12.51
• Location: Norwich - Hybrid 60% office based
• Job Type: Temporary (1-3 months)

We are seeking a Project Administrative Assistant to assist with a Strategic Review Programme within the HR department. This role requires advanced Excel skills and a keen eye for detail. The position is temporary, lasting 1-3 months, with the potential to apply for a fixed-term contract as the project progresses.

JOB PURPOSE This temporary role will work closely with the HR Business Partnering team to support all ongoing project work and provide support to the senior leadership team in People & Culture. The role holder will be an experienced administrator, used to working with confidential and sensitive information

Day-to-day of the role:

• developing and maintaining project datasets and spreadsheets for the project, logging activity and monitoring actions and schedules.
• assisting with project-related communications, including sending emails, updating FAQs, sourcing answers to questions from the broader HRBP team or through research.
• diary support for the HRBP Team and Senior Leadership Team, including coordinating and arranging meetings and other appointments, liaising, and prioritising as appropriate.
• providing a first point of contact for routine queries about the project and providing advice and guidance within clearly established guidelines.
• working with the HR Systems team to maintain and update project information on the PCD webpages.
• arranging and providing administrative support for meetings with staff members, including support for the project team and HR Business partners to prepare scripts, organisation charts, letter templates, etc.
• preparing and issuing formal letters to confirm meeting outcomes.
• Drawing data from various sources and accurately entering it onto spreadsheets.
• Creating detailed reports by arranging data in MS Excel.
• Maintaining confidentiality while handling sensitive information.
• Supporting the Senior Leadership Team (SLT) in the people and culture division with general administrative tasks.
• Creating and maintaining essential project documents.
• Organising meetings, taking detailed notes, sending follow-up emails, and coordinating project activities.
• Serving as the point of contact for guidance and guidelines related to the project.

Required Skills & Qualifications:

• Advanced proficiency in Microsoft Excel, capable of handling complex datasets and producing reports.
• Experience in project administration, particularly within HR or related fields, is highly advantageous.
• Strong attention to detail and a commitment to accuracy.
• Ability to handle confidential information with discretion.
• Excellent organisational skills, including the ability to manage time effectively and meet deadlines.
• Good communication skills, capable of effectively coordinating with team members and managing project communications.

Please apply online or contact Maxine or Andrea at Reed Norwich