[ref. e0619502] EA / Team Assistant

About Our Client

A successful investment firm

Job Description

• Book team travel and accommodation.
• Ensure all administration, processing and checking of expenses is completed in a timely and accurate manner.
• Prepare travel itineraries.
• Coordinate administration and induction process for new joiners.
• Carry out ad hoc administration, such as the planning and administration required for office visits, team offsite and activities to support team cohesion and culture.
• Suggest and execute improvements in processes where necessary.
• Pro-actively resolve administrative and system issues on behalf of the team.

The Successful Applicant

• Welcoming visitors and senior leaders to the Edinburgh office.

2

• Provide support as required for Edinburgh based Investment Team Administrator.
• Provide additional support to Central Management Team, Edinburgh Portfolio Implementation Team and Edinburgh Dealing:

o Book travel and accommodation

o Ad hoc additional support as requested

What's on Offer

• Experience in travel planning and a good understanding of geography is essential.
• Experience of working with key stakeholders internally and externally
• Experience of working in a fast-paced environment and remaining calm.
• Prioritisation skills developed through processing large volumes of information whilst ensuring the highest degree of accuracy and attention to detail.
• Ability to prioritise, meet tight deadlines and produce detailed accurate work, often under pressure
• Experience of interacting with people at different levels, both internally and externally.
• Experience of prioritising, processing and multi-task large volumes of information.
• Proficient in Microsoft Word, PowerPoint and Excel, and have experience with the use of Databases to co-ordinate and manage relationships and content.