[ref. u62390304] Property Legal Assistant - Conveyancing

Salary: Market Rate (According to Experience)

About the Role:

Our client is seeking an enthusiastic and experienced individual to join their residential and new homes teams as a Property Assistant. The successful candidate will provide crucial administrative support, ensuring the smooth operation of the team and delivering excellent client care.

Key Responsibilities:

• Perform general administrative duties associated with residential conveyancing.
• Gather information and update the Case Management System.
• Maintain up-to-date filing.
• Meet clients in person and handle telephone calls and messages for the firm.
• Ensure confidentiality of all client information.
• Manage tasks such as franking letters, receiving, making, and redirecting telephone calls, and populating spreadsheets.
• Maintain high standards of client care.
• Perform typing and other general administrative duties as required throughout the firm.
• Demonstrate a flexible and adaptable approach towards changing business needs.
• Uphold a smart appearance and polite demeanor at all times.
• Handle enquiries from clients and perform general administrative duties including filing, photocopying, and faxing.

Role Overview:

The role requires a welcoming attitude, punctuality, and a smart appearance.

Skills and Expertise:

The ideal candidate will possess the following skills and expertise:

• Excellent administrative skills.
• Strong communication and good listening skills to understand client needs.
• Ability to clearly and accurately relay messages, record information, and update CMS, databases, and spreadsheets.
• Proficiency in PC/IT skills, including Microsoft Office (Word, Excel, Outlook) and case management systems.
• Accurate message and instruction recording from clients and other parties.
• Good keyboard skills and typing ability.
• Punctuality and good timekeeping.
• Ability to meet strict deadlines.
• Sensible and clear communication with internal partners, fee earners, clients, service providers, and stakeholders.
• Excellent attention to detail and work ethic.- Ability to work well in a team and independently within closely defined guidelines.
• Keen interest in being part of a vibrant law firm in the heart of Swindon.
• Smart appearance and polite demeanour are essential.

Vacancy Reference 36709

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