EHR System Analyst – Pharmacy, Cancer & Clinical Trials
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Job overview
The UCLH Electronic Health Record (EHR) Pharmacy, Cancer Chemotherapy, and Clinical Trial team is looking to recruit an enthusiastic analyst with a keen interest in digital healthcare. The successful candidate will support the EHR team and wider organisation to manage medication, clinical trials and cancer chemotherapy protocols within our EHR system, Epic.
Patients are at the centre of everything we do. Our EHR helps to ensure that we deliver services and treatment plans designed around patient needs. Our vision is to create a digitally enabled organisation that supports the delivery of efficient and effective patient care, achieved through easy-to-use systems that provide staff and patients with access to the right information, in the right place, at the right time.At UCLH, Digital Services is central to our transformation programme. To help us to achieve our vision, we are looking for passionate individuals to join our team.
Digital Healthcare looks to improving patient care and staff working experience by using technology and digital pathways. More and more job opportunities are being created for people with an interest and experience in implementing and designing Digital Health solutions.From patient records to research, health economics to clinical decision support, Digital Health aims to bring current IT technology to healthcare settings.
Main duties of the job
The team consists of several applications that cover pharmacy, chemotherapy workflows, and clinical trial management. The post holder will oversee and be responsible for the design, configuration, build, and testing of these application modules, mainly focussing on Willow Inpatient and Research.Working in conjunction with the EHR delivery managers, they will be responsible for close working with the other application teams in the EHR programme (e.g. outpatients). This includes supporting the managers to ensure the team execute relevant plans and deliver work on time in adherence to the established governance structure and quality standards.
They will engage regularly with clinicians and operational managers, analysing service needs, and helping them to agree and deliver clinical best practice standards, future workflows and system optimisation.
The work will include developing, managing and supporting other analysts, and working closely with training, technical, information, programme management, benefits and communications staff. We have excellent relationships with departmental leads, super-users and subject matter experts who help prioritise our workstreams.We also have a rolling upgrade programme which delivers new features and functionality to ensure the system is up-to-date.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas.Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
For those candidates who are not already Epic certified in the Willow Inpatient application, we will offer training and you will be supported to attain certification as a requirement during your 6 month probation period. Candidates without Epic certification will start at band 6 and progress to band 7 after certification and after passing their probationary period.
Applicants without an Epic certification will also be required to undertake the Epic aptitude assessment (the Sphinx test) prior to interview.
We are open to applications from outside of the London area. However the successful candidate must attend the office during the team’s on-site day, which is once every other Tuesday. The team works remotely for the remaining time.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust- In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.
UCLH top trust to work at in England – for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Knowledge and Qualifications
Essential criteria- Educated to Masters level, equivalent professional qualification including professional registration or equivalent experience
- Excellent operational knowledge of the advertised area including relevant operational policies and procedures
- Epic certification in the Willow Inpatient module. Candidates without this certification will be considered and if successful will receive training and start at band 6, progressing to band 7. See JD for more information*
- Epic certification in the Beacon module
- Epic certification in the Willow Ambulatory or Willow Inventory modules
- Epic certification in the Research module
Experience
Essential criteria- Ability to understand the requirements of and work effectively within a demanding project environment
- Previous NHS or healthcare experience
- Experience of supporting change management.
- Understanding of clinical, administrative and /or operational workflows and processes within the hospital environment
- Experience configuring an electronic clinical trial management system
- Experience configuring an electronic prescribing and medicines administration (EPMA) system or configuration of medication within an EHR system, such as Epic or Cerner
- Experience building and maintaining chemotherapy protocols, including research protocols
- Experience building and maintaining non-cancer clinical trials
Skills and Abilities
Essential criteria- Ability to understand highly complex problems, analyse and document workflows and current practice, identifying opportunities for change
- The ability to maintain issues logs and work to a project plan
- Sound organisation and planning skills ability to prioritise a demanding workload in a high pressure and very challenging environment, maintaining delivery of quality outputs to tight deadlines and frequent interruptions
- Have the ability to work alone as well as working with other work streams when and where necessary.
- Excellent written and verbal communication with the ability to communicate with staff at all levels in the organisation, including clinical staff and managerial staff as well as with external suppliers
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint Ability to impart knowledge and/or present to others in a clear and concise manner
- Able to work collaboratively with own team members as well as those in other application teams
- Good analytical and project management skill
- Confident in working with, negotiating with and motivating clinical staff, medical consultants and/or other senior managers
- Ability to present and argue a case confidently and persuasive
- Ability to lead meetings, prioritise tasks and resolve conflicts
- Ability to impart knowledge and/or present to others in a clear and concise manner
Other Requirements
Essential criteria- Provide support to end-users through regular meetings and by participating in a 24/7 and/or on call rota during Go-live or system upgrades as may be necessary
At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities.Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.
We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.
We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
Please note that if you are at present in a training position on the 2016 new junior doctor’s contract and are applying for a Trust doctor role your salary will not be pay protected.
You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.
Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.