Administrative Support - Aneurin Bevan University Health Board
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
This post is Fixed term for 11 months until 18/02/2026 to meet the needs of the service.
An exciting opportunity has arisen for an enthusiastic person with excellent administrative skills to work along side the Divisional Support Manager and assist in providing efficient, effective and confidential support to the Senior Management Team within the Family and Therapies Division.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Main duties of the job- To have an understanding of the Division.
- To support the day-to-day needs of the Divisional office.
- Provide an efficient and friendly telephony service, taking/forwarding messages.
- To collect post and distribute accordingly.
- Work effectively as part of the wider team.
- Keeping personal files up to date.
- Provide administrative support to the maintenance of Divisional databases as required.
- Provide administrative support to the management of invoices, ensuring invoices are processed and completed to comply with financial requirements.
- Ordering of stationery and photocopier consumables.
- Printing and Photocopying documents as needed.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career.The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes.We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and Knowledge
Essential criteria- Good general education to GCSE or equivalent
- Knowledge of administrative systems, office procedures, data input and departmental procedures acquired through on-the-job training
- Skilled use of computerised Database
- Keyboard skills
- European Computer Driving Licence or experience of Microsoft 365 and Microsoft Outlook
Experience
Essential criteria- Experience of dealing sympathetically with the public on the telephone
- Processing invoices
- Producing typed correspondence
- Experience with WPAS and CWS or networked IT system
- Experience of using Oracle
Skills and Attributes
Essential criteria- Ability to work under pressure and deal with difficult situations
- Excellent verbal and written communication skills
- Good organisational skills
- Good attention to detail
- Ability to work when required without direct supervision
- Speak Welsh
If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.