Finance Assistant AP

A prestigious nonprofit organisation is seeking a permanent Finance Assistant to join their team. The Finance Assistant is responsible for Purchase Ledger system day-to-day management, ensuring integrity of data.

The successful candidate will enjoy working on a hybrid basis for two days per week in the office and flexible working. There is also potential for AAT/ACCA/CIMA study support.

Responsibilities include but are not limited to:

• Processing of purchase invoices, expense claims, corporate visa accounts, and refund payments. Ensuring all transactions are correctly authorised and supported by appropriate documents.
• Preparation of payments for regular payment run; BACS, Online banking, Credit Card refunds and other types of payment, according to agreed schedules.
• Monitoring Direct Debits and Standing Orders, ensuring these are entered and reconciled on the payables ledger.
• Reconciliation of Suppliers’ statements and ensuring that all monthly invoices and transactions are recorded in a timely manner in accordance with monthly control timetables.
• Ensuring that suppliers’ bank details are correctly recorded.
• Dealing with all related enquiries, from suppliers and other departments in a timely manner.
• Maintain an accurate and up to date filing system providing an audit trail for all payments.
• Processing all bank transactions.
• Ensuring the Society’s purchase order and delegated authority systems are always adhered to, and supplier invoices are processed in line with agreed principles.
• Seeking system improvements to always encourage efficiency of financial processes.
• Liaising with internal stakeholders and external suppliers to remedy differences and discrepancies in invoices and payments.
• To organise banking/cash takings from all business departments, the relevant cash reports, and to prepare for the routine cashbook entries.

• Experience working in a charity finance team
• Experience working in multi-function and/or complex organisation
• Ability to simplify and improve financial processes

Please apply to this exciting opportunity at your earliest convenience.