Office Manager London part time

• source technology to millions worldwide, ensuring access to privacy, security, and freedom online.Our journey began with Proton Mail, the largest secure email service globally, and has since expanded to include Proton VPN, Proton Calendar, Proton Drive, and Proton Pass.

These tools empower individuals and organizations to take control of their personal data, break away from Big Techs invasive practices, and defeat censorship.

In some cases, Protons services have even been instrumental in saving lives by enabling secure and private communications in high-risk situations.Proton today supports over 100 million user accounts with a growing team of over 500 people from over 50 different countries, from the worlds top companies and universities.

Proton has become profitable and reached scale without relying upon VC funding, largely due to superior talent that allows us to do things faster, more creatively, and more efficiently.We have a global mindset and big ambitions but remain a start-up at heart.

The Office Management team plays a vital role in shaping the employee experience, fostering a positive workplace culture, and contributes to employees satisfaction.Moreover, the Office Management team works to create and maintain a positive and inclusive work environment in the office where employees feel valued, supported, and motivated.

They cultivate a strong organizational culture that aligns with the companys values and goals, fostering collaboration, well-being, and a sense of community among employees.We are looking for a dynamic and motivated individual to join ourgrowing team in LondonYou will be working closely with Office manager Lead located in Switzerland but mainly support London based team on office-related operations, making sure the office runs smoothly and is a great place to work.The position is office based.The position is part-time, 50 to 60% for the moment, and can evolve to a full-time.You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills.This is a part time position and office presence is required every morning.Some tasks listed will require physical work and/or time flexibility.Tools: Jira, Confluence, Yokoy, Slack, Microsoft Office, Proton DocsWhat you will do:Support staff onboarding and offboardingWelcome and greetings of visitorsOversee and support all administrative duties in the office and ensure that office is operating smoothlyOrganize staff travels including, flights, hotels, insurance, and budget complianceDraft and follow up on the yearly office management operational budgetManage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.Monitor service providers service level (Supervision of cleaning duties performed by service provider.

Increase portfolio of suppliers.Manage stocks of food and drink supplies.Identify opportunities for process and office management improvements.Organizing, and participating to, office events on a regular basis and animate office lifeJob requirements:Bachelors degree in business administration, communications, hospitality or a related fieldWork experience in an administrative/office management roleFluent in English both written and verbalMust have exceptional attention to detailStrong organizational and time management skills, and ability to prioritizeMust be a self-starter andresult driven.Excellent communication and interpersonal skillsStrong problem-solving skills, complaint handling and analytical abilitiesProficient in technology, especially Microsoft Office applications.What We OfferTechnology: We provide all the devices and software you need to excel in your role, ensuring you have the best tools at your disposal to achieve your goals.Food: Lunch and snacks are provided by Proton every day at our offices.Transport: We will always support our employees with transport costs through subsidizing public transport, bike allowances, or parking spaces based on your office location.Stock Options: At Proton, we are all owners of the company and you get stock options when you join us.Flexible Working: You can define your own working hours as long as it works with team meetings.Learning and Development: We are committed to your professional growth.

Proton offers various learning opportunities, including training programs, conferences and events, and continual learning.Employee Benefits: Comprehensive health insurance plans, competitive retirement savings options, generous vacation and leave policies, and wellness programs.Work that Matters: Proton is a community-first organization, started with the support of a crowdfunding campaign and built with community input.

We strive to create equal opportunities, promote open dialogue, and support continuous learning to ensure every voice is heard and respected.If you need any extra support or reasonable adjustments during the hiring process, please let your talent partner know.Candidate Privacy NoticeWhen you apply for a position, refer a candidate, or are considered for a role at Proton Technologies AG (Proton, we, us, or our), your information is stored in Greenhouse, in accordance with their Service Privacy Policy.

We also retain this information for consideration for future roles that you may apply for or that we believe may align with your background and skills.If we no longer have a legitimate business need to process your information, we will either delete or anonymize it.

Should you have any inquiries about how we use or manage your information, or if you wish to access, correct, or delete your data, please contact our privacy team at .Proton does not accept unsolicited resumes from any sources other than directly from candidates.

We will not pay a fee for any placement resulting from an unsolicited offer, even if the candidate is subsequently hired by Proton.Accepted file types: pdf, doc, docx, txt, rtfEnter manuallyAccepted file types: pdf, doc, docx, txt, rtfWhy do you think this role is a good fit for you?

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