Examinations Officer
The Opportunity
Winchester College seeks a reliable and efficient Examinations Officer to manage smooth running of all examinations. This key role is supported by a dedicated team, an iSAMS Data Manager, and a pool of external invigilators, including two lead invigilators.
Role and Responsibilities:
The Examinations Officer oversees the organization and running of (I)GCSE, A-level, and internal school examinations. They are the primary point of contact between the school and Examination Boards, acting as a conduit between Heads of Department and the Boards.They will report to the Deputy Director of Studies.
Key Responsibilities:
- Manage external exam administration according to awarding body rules.
- Ensure compliance with exam board regulations and maintain exam security.
- Act as the main point of contact for exam-related matters.
- Liaise with stakeholders to ensure processes are followed and deadlines met.
- Ensure exams are conducted according to regulations.
- Proactively prevent malpractice among students and staff.
Before Examinations:
- Planning: maintain and develop iSAMS systems; research qualifications and assessment methods; comply with regulations; manage time effectively; communicate deadlines; brief stakeholders; support inspections; manage confidential materials; contribute to exam policies; support SEN access arrangements.
- Entries: observe awarding body terms; register candidates; gather entry information; maintain candidate identifiers; verify identities; manage fees; submit transfer applications; monitor entries and submit changes.
- Pre-exams: recruit, train, and manage invigilators; manage timetabling, rooming, seating, resourcing, and invigilation; resolve timetable clashes; notify candidates of exam details; inform candidates of regulations; support SEN access arrangements; manage secure storage and dispatch of scripts.
During Examinations:
- Exam time: manage the conduct of exams; prepare exam accommodation; inform JCQ of alternative sites; train invigilators; manage irregularities; investigate malpractice; manage emergency access arrangements; maintain confidentiality; submit follow-up reports.
After Examinations:
- Results and post-results: inform stakeholders of processes and deadlines; manage results release and distribution; use IT systems to manage results; understand results indicators; oversee reviews and appeals; administer post-results services; manage exam certificates.
Person Specification:
- Essential: calm, reliable, accurate, organized, detail-oriented, helpful, decisive, and able to prioritize. They should also have an interest in supporting young people and upholding pastoral values, They must be a strong relationship builder, emotionally intelligent, committed to inclusivity, and able to respect confidentiality.
- Desirable: initiative; eagerness to develop professionally; hold a degree or relevant experience; have iSAMS knowledge and an understanding of the educational environment.
- Competitive salary, reviewed annually.
- Pension scheme with employer contributions and life cover.
- Free staff lunches and access to sports facilities.
- Cycle-to-work scheme and other staff perks.
- Comprehensive training and development opportunities.
- Reduced green fee rates for local golf course.
How to apply
Apply Now to Join Our Team!
Applications for this exciting opportunity must be submitted via the Winchester College website:
Winchester College | Examinations Officer
For an informal discussion about this role, please contact Dominic Jones, Deputy Director of Studies, at DAJ@wincoll.ac.uk
For any queries regarding the application process, please email us at recruitment@wincoll.ac.uk
Deadline: 11.59pm, Monday 21 April 2025.
Early applications are encouraged! We will be reviewing applications as they are received and reserve the right to appoint before the closing date.
Diversity and Inclusion
Winchester College is a truly international community that celebrates everyone’s individuality, talents and potential and offers regular training and career development opportunities. We embrace diversity and inclusion in the workplace and are committed to promoting a fair and supportive environment for all our employees.We work hard to create a culture where different perspectives are valued and our staff feel valued for their individuality and share a sense of belonging. Our aim is to reflect the diverse nature of society and of our pupil body.
Safeguarding
Winchester College is committed to safeguarding and promoting the welfare of children: applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, and obtaining an Enhanced Disclosure and Barring Services certificate.Staff will receive appropriate safeguarding training which is regularly updated.
Sustainability
Both staff and pupils at Winchester College are committed to being the most sustainable school possible.
Further information about the school can be found at www.winchestercollege.org