Business Support Administrator / Personal Assistant

An exciting opportunity is available for an Personal Assistant / Business Support Administrator to join one of our clients based in Andover. It's a busy team and no day is the same, so a sense of humour is definitely required!

Overview: As an Business Support Administrator / Personal Assistant you will provide high-level administrative support to the directors and wider business, ensuring smooth operations and effective communication within the organisation.

Key Responsibilities:

• Process orders, including adding orders to sales systems, sending order acknowledgements, and issuing deposit invoices.
• Manage order lifecycles, updating customers on order status, chasing necessary paperwork, raising invoices, and following up on payments.
• Maintain and update dealer live order schedules, ensuring accuracy and timeliness.
• Update Sales Hub and Dealer order schedule with lead times and order progress.
• Compile and distribute daily sales reports across the company.
• Assist in preparing tenders and managing demo paperwork as required.
• Provide administrative support to the marketing department, attending meetings, updating project trackers, and managing action items.
• Coordinate with suppliers for event-related orders and logistics.
• Manage marketing budgets, tracking expenses, and preparing monthly reports.
• Utilise software to create and distribute eshots (email shots) and manage their distribution.
• Update online platforms with classified advertisements for used machines.
• Handle marketing requests from dealers, including managing their marketing budgets effectively.
• Assist the MD in administrative tasks and support.
• Attend staff 1-1 meetings, document notes, and follow up on action items
• Manage MD's inbox, prioritizing and responding to communications as required.
• Arrange travel bookings and accommodations for MD.
• Attend meetings with MD, documenting actions and ensuring follow-ups are completed.

• Proven experience as a Business Support / Personal Assistant or similar role.
• Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• High level of professionalism and discretion when dealing with confidential information.
• A degree in business administration or related field is preferred.

Schedule:

• Monday to Friday - 8am - 5pm with a 30 minute lunch break

Salary:

£35,000 - £42,000

• Company pension
• On-site parking