Business Support Administrator | Provide CIC - Colchester

You'll be working as part of the Business Intelligence and Contracts and Legal team within the Business Development Directorate. The Business Support Administrator role is to support with administrative functions related to the roles and responsibilities of the team.

The role involves meeting administration, organising meetings with suppliers, preparing agendas and maintaining action logs. The role will also involve management of databases, monitoring of shared email accounts, collating of information for reports, drafting letters, completing contract templates and monitoring contractual documentation signatures with the use of DocuSign.

You will be expected to operate at a high standard and manage your own workload with minimal supervision.

You should possess detailed knowledge of Microsoft Office and have the ability to learn new systems and processes.

You will demonstrate a significant level of initiative in the organisation of workloads and will be required to make decisions regarding the most appropriate action needed in a timely manner.

You'll be the first point of contact for the team, directing queries to the most appropriate people.

You’ll attend meetings in an administrative support capacity, the need for professionalism and confidentially is essential as a representative of the organisation.

You will need an organised but flexible approach to your work and have the skills to manage complex and sensitive information and situations.

Meeting administration including organising meetings with suppliers, preparing agendas, and maintaining action logs.

To ensure meeting documentation is available for team members to attend internal and external meetings/committees .

To compose and send letters from templates on behalf of the Contracts and Legal Team as required.

To update databases and ensure that documentation is filed correctly in shared electronic folders.

To retrieve data from spreadsheets and produce graphs as requested and support with the collation of information for reports.

Receive and re-direct initial enquiries sent to the shared Contracts and Legal Team email inbox.

Fulfil any other duties commensurate with the role as requested by the Line Manager.

Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:

Values:Care, Innovation and Compassion

Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+ and Ethnic Minority Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Eligible for NHS Pension

Detailed job description attached.

There is an expectation that the successful candidate will attend weekly in person team meetings atProvide HQ in Colchester. There is flexibility as to where the hours are worked, i.e. at home or at a Provide office location. This would be a discussed at the interview stage.

Hours of work will be 09:30 - 16:00 with a 30 minute break, Monday to Friday.

This advert closes on Thursday 12 Sep 2024