Facilities Assistant (Permanent, Full Time, KSC £25,252 - £26,262 per annum)

An opportunity for a motivated and enthusiastic Facilities Assistant to join our fantastic team has become available. This role would suit individuals with basic DIY/handyman or trade experience, and involves undertaking a range of facilities related duties to assist in the smooth running of our campuses.

The facilities team ensures the security and general appearance of the buildings and surrounding areas are well maintained; providing practical help and assistance with routine maintenance, repairs, event set ups or health and safety management and compliance.

As a member of the facilities team, you will be aware of developments in your area of responsibility, thinking creatively and constructively to ensure that the job is done in the most effective and time efficient way, supporting the safety ethos of the school.

The post holder will have opportunities to learn from our knowledgeable team, contributing to the development of the department, the school and themselves.

This position forms part of the Facilities team, which consists of a Facilities Manager, 2 x Facilities Coordinator, 2 x Facilities Assistants and a Housekeeper who work across our Sevenoaks and Tonbridge campuses.

• Ensure that the grounds are clean, free of hazards and maintained as required.
• Ensure all bins are emptied and litter is collected at least daily.
• Support the Facilities Manager with supervising contractors undertaking work on school premises and the work of external cleaners, to ensure that terms of contracts are met and within budget and the highest possible standards of work, cleaning and hygiene are maintained throughout the school.
• Support the Facilities Manager with monitoring the condition, safety and security of the site throughout the term and during school holidays on a daily basis. Minimise the possibility of theft or vandalism and maintain the fabric of the buildings, thereby ensuring a safe and sound working environment for all stakeholders.
• Support the Facilities Manager with the ordering, maintenance and storage of materials and equipment and implement appropriate control systems for all stock items to facilitate the efficient operation of site maintenance, repairs and safety work.
• Support the Facilities Manager with the daily/weekly operations required to meet the needs of the school, third parties, and contractors throughout the term, at weekends and during the school holiday period, balancing requirements and priorities within available resources.
• Liaise with all school users to determine the facilities required hour by hour, day by day and then manage the daily/weekly operations as above.
• Support the Facilities Manager with maintenance work and minor projects and where appropriate utilise the Facilities team, to minimise expenditure on external contractors.
• Ensure that classrooms, the main hall, meeting rooms etc. are set up as required, following Internal Event Booking Form requests or responding to emergency events.

• Carry out regular site hazard checks, department inspections and audit the systems and processes to ensure health and safety compliance.
• Supervise contractors while working on the school site operating a permit to work system as required.
• Report any hazards and or defects to the Facilities Manager as appropriate.
• Ensure that hazardous substances are used, stored and disposed of appropriately and that risk assessments are up to date and shared with appropriate staff.
• Maintain plans of the building and grounds including locations of main electrical intakes, chemical storage, call points, fire protection and fire-fighting equipment, emergency shut offs, stopcocks and meters.

• Support the Facilities Manager with the opening and closing of the school daily, at the agreed times, ensuring that the school is available for evening and weekend use as required.
• Be a main key holder for the school site. Liaise with the security company or local police station as appropriate.

• Check the site daily and ensure that all areas of the building are clean and ready for use, liaising with the cleaning contractor to undertake periodic cleaning for specific functions.
• Ensure immediate removal of any internal and external graffiti.
• Ensure that all refuse is disposed of promptly and in accordance with legislation.

• Support Administration and IT Teams with all school event set ups.
• Ensure rooms are set up in a timely fashion.
• Manage traffic/car parking during large scale events.
• Work with teachers and events team to forward plan for big events.

Shortlist Interview Date: Thursday 12 June 2025

Early applications are advised as the School reserves the right to appoint at any stage during the application process.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Employment will be conditional upon the College being satisfied with the result of the Enhanced DBS check and the outcome of all other checks.

The School will also carry out a check of the Children's Barred List on the successful applicant. Applicants should be aware that it is unlawful for the School to employ anyone to work with children if they are barred from doing so, and it is a criminal offence for a person to apply to work with children if they are barred from doing so.

This role is also exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask shortlisted applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.