Governance Manager
NHS Jobs Wellington
Key Duties & Responsibilities The role of Governance Manager is a pivotal one within the ICB. The main duties of the role include: Supporting the Head of Governance and Corporate Affairs in ensuring governance practices meet statutory and regulatory requirements.
Assisting in the production of key governance documents, including the ICB Constitution, Governance Handbook, and Annual Report. Managing governance-related information asset registers and overseeing the Data Security and Protection Toolkit to ensure compliance.
Managing the ICB's processes for conflicts of interest, gifts, hospitality, and sponsorship. Maintaining risk management processes, ensuring regular reporting to the Board and Audit Committee. Managing staff, including recruitment, training, appraisals, and work allocation.
Coordinating and delivering relevant training on governance, conflicts of interest, and information governance. Overseeing governance budgets, ensuring value for money and efficient resource allocation. Corporate Governance To support the Head of Governance and Corporate Affairs to ensure that the Board and its committees/groups are properly constituted, operating and supported, according to standing orders and the relevant legal and statutory framework.
To work closely with the Head of Governance and Corporate Affairs to ensure compliance with statutory governance and regulatory requirements, including but not limited to the ICB constitution, Governance Handbook, Annual Report and other statutory returns.
To work closely with the Head of Governance and Corporate Affairs, Director of Finance, Finance and Communications and Engagement teams and internal and external auditors to produce an Annual Report in line with national requirements and timescales.
To manage the governance related information asset registers as either an IAO or IAA To lead the planning and delivery of the Annual General meetings. Risk Management To support the Head of Governance and Corporate Affairs to maintain a risk management policy for the system and ICB.
To support the Head of Governance and Corporate Affairs to maintain regular processes for capturing, identifying and reporting system risks and ICB risks to the Board, committees/groups and Audit Committee. To support in the development, arrangement and delivery of Risk Management training.
Conflicts of Interest To manage the ICBs conflict of interest, gifts and hospitality and sponsorship processes and register of procurements ensuring the maintenance of appropriately registered, publication of notices and compliance with regulations.
To oversee delivery of annual the conflicts of interest training, to collate compliance rates for reporting and to liaise with internal audit on the regular conflicts of interest management audit. To liaise with committee and group secretaries to ensure changes of interests declared in committee or group meetings are added to the register in a timely way.
Information Governance Supporting the Head of Governance and Corporate Affairs by: o modelling behaviours that value, protect and use information for the success of the organisation and benefit of its service users/partners; o assisting in delivering the organisations risk assessment processes and ensuring they are implemented consistently by Information Asset Owners (IAOs); o supporting the management of the organisations information incident management framework.
Supporting delivery of the requirements of the Data Security and Protection Toolkit, ensuring that there is a framework within the ICB for themaintenance of adequate data quality, in accordance with the ICB's Information Governance & Data Security and Protection Policies.
Linking effectively with otherteams withinthe ICB, wider ICS and CSU where required in areas of relevance to Information Governance. Staff Management To have direct line management responsibility for Board Secretary, team administrator, and designated Executive Assistants to Executive Directors, including recruitment, induction programme, appraisals, disciplinary, capability issues, grievances and work/project allocation.
To lead the coordination of training and development activity across the team. To contribute to performance improvement, taking a lead for identified areas where agreed. To provide the coordination and participating in relevant internal and external working groups and provide project advice, expertise and support where requested.
To provide relevant and timely specialist advice and guidance on own portfolio of projects/function. To work with members of the team to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions.
To provide and coordinate cover with the Corporate Manager, including planned and unplanned leave. To manage any temporary staff engaged to provide administrative support within the office. To manage recruitment of apprentices, including induction, developing annual work programmes, day to day supervision, appraisals, disciplinary, capability issues etc.
Budget Management To be the budget holder for expenses related to the efficient running of the governance function of the ICB. To provide reports on targeting of resources and monitoring their implementation from a value for money perspective.
Assisting in the production of key governance documents, including the ICB Constitution, Governance Handbook, and Annual Report. Managing governance-related information asset registers and overseeing the Data Security and Protection Toolkit to ensure compliance.
Managing the ICB's processes for conflicts of interest, gifts, hospitality, and sponsorship. Maintaining risk management processes, ensuring regular reporting to the Board and Audit Committee. Managing staff, including recruitment, training, appraisals, and work allocation.
Coordinating and delivering relevant training on governance, conflicts of interest, and information governance. Overseeing governance budgets, ensuring value for money and efficient resource allocation. Corporate Governance To support the Head of Governance and Corporate Affairs to ensure that the Board and its committees/groups are properly constituted, operating and supported, according to standing orders and the relevant legal and statutory framework.
To work closely with the Head of Governance and Corporate Affairs to ensure compliance with statutory governance and regulatory requirements, including but not limited to the ICB constitution, Governance Handbook, Annual Report and other statutory returns.
To work closely with the Head of Governance and Corporate Affairs, Director of Finance, Finance and Communications and Engagement teams and internal and external auditors to produce an Annual Report in line with national requirements and timescales.
To manage the governance related information asset registers as either an IAO or IAA To lead the planning and delivery of the Annual General meetings. Risk Management To support the Head of Governance and Corporate Affairs to maintain a risk management policy for the system and ICB.
To support the Head of Governance and Corporate Affairs to maintain regular processes for capturing, identifying and reporting system risks and ICB risks to the Board, committees/groups and Audit Committee. To support in the development, arrangement and delivery of Risk Management training.
Conflicts of Interest To manage the ICBs conflict of interest, gifts and hospitality and sponsorship processes and register of procurements ensuring the maintenance of appropriately registered, publication of notices and compliance with regulations.
To oversee delivery of annual the conflicts of interest training, to collate compliance rates for reporting and to liaise with internal audit on the regular conflicts of interest management audit. To liaise with committee and group secretaries to ensure changes of interests declared in committee or group meetings are added to the register in a timely way.
Information Governance Supporting the Head of Governance and Corporate Affairs by: o modelling behaviours that value, protect and use information for the success of the organisation and benefit of its service users/partners; o assisting in delivering the organisations risk assessment processes and ensuring they are implemented consistently by Information Asset Owners (IAOs); o supporting the management of the organisations information incident management framework.
Supporting delivery of the requirements of the Data Security and Protection Toolkit, ensuring that there is a framework within the ICB for themaintenance of adequate data quality, in accordance with the ICB's Information Governance & Data Security and Protection Policies.
Linking effectively with otherteams withinthe ICB, wider ICS and CSU where required in areas of relevance to Information Governance. Staff Management To have direct line management responsibility for Board Secretary, team administrator, and designated Executive Assistants to Executive Directors, including recruitment, induction programme, appraisals, disciplinary, capability issues, grievances and work/project allocation.
To lead the coordination of training and development activity across the team. To contribute to performance improvement, taking a lead for identified areas where agreed. To provide the coordination and participating in relevant internal and external working groups and provide project advice, expertise and support where requested.
To provide relevant and timely specialist advice and guidance on own portfolio of projects/function. To work with members of the team to investigate the causes of any variance from target/plan and proactively contribute to the implementation of solutions.
To provide and coordinate cover with the Corporate Manager, including planned and unplanned leave. To manage any temporary staff engaged to provide administrative support within the office. To manage recruitment of apprentices, including induction, developing annual work programmes, day to day supervision, appraisals, disciplinary, capability issues etc.
Budget Management To be the budget holder for expenses related to the efficient running of the governance function of the ICB. To provide reports on targeting of resources and monitoring their implementation from a value for money perspective.
To provide oversight of aspects of team budgets. To evaluate projects/function within identified portfolio for delivery against financial recover/savings plans through project analysis. To raise requisitions on Oracle as required. Other To act as an Information Asset Owner or Information Asset Administrator as required for the information assets held within the Business Administration Team To deputise and provide cover for the Corporate Affairs Manager as required.
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