Executive Assistant / Project Support

IR35 STATUS: Inside

Job purpose:

• To support Executive Director to deliver on directorate strategies, directorate priorities, service transformation programmes and political manifesto commitments by ensuring they have the highest quality diary management, administrative, organisation and logistics support.
• To create comprehensive briefings to effectively summarise data, insights and information that enables the Executive Director to work at pace Children's Services to deliver outstanding services.
• To help with logistics for inspections, visits and engagements ensuring that resourcing requirements are well planned, communicated and co-ordinated to run at a very high standard.

Duties & Responsibilities:

• Effectively manage calendars, schedules, scheduling meetings, co-ordinating travel arrangements.
• Prepare briefings, presentations and conduct research. To coordinate with various departments to gather necessary information and resources for briefing notes and data summaries.
• Handling sensitive information with discretion and maintain confidentiality at all times.
• Organise events, meetings, functions, which includes venue selection, catering and managing guest lists.
• Handling and prioritising incoming and outgoing communication, including emails, phone calls, messages, complaints, compliments, feedback.
• To provide project support by assisting in the planning, implementation, and monitoring of projects and workstreams, ensuring that project goals and timelines are met.
• Acting as a point of contact between the Executive and other team members and key stakeholders.
• Organising and maintaining digital files and records to ensure easy access to important documents.
• A proficiency in Microsoft Teams, PowerPoint, Excel, Word and able to learn to navigate Council IT programmes. Ability to perform basic troubleshooting of common IT issues to enable a slick and effective ability to operate in a technology-driven work environment while support the Executive Director.

Knowledge, Skills & Experience:

• An understanding of the wider context in which local government operates.
• Knowledge and understanding of inspections, audits, reviews, with experience of managing or supporting inspections.
• Experience of operating in a political environment, recognising and handling in an appropriate manner, confidential or sensitive information and distinguishing between political and non-political activities.
• Experience of inter-agency and partnership working (desirable).
• A track record of working as part of a project teams, and ability to manage the delivery of the project teams in a timely fashion.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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