Financial Services Technical Co-ordinator | North Tees and Hartlepool NHS Foundation Trust

An exciting opportunity has arisen to join the Charitable Funds and Lease Car team at North Tees and Hartlepool NHS Foundation Trust as a Financial Services Technical Co-ordinator. We are looking for an enthusiastic, hardworking and self-motivated individual to join the team on a permanent basis.

Reporting to the Financial Services Manager, the post holder will provide a comprehensive technical service in relation to the Trust’s Charitable funds, lease cars & vans including insurance & fuel cards.

We are seeking applications from individuals who have the drive, passion and ability to make a difference. If you believe you can offer this then we would like to hear from you.

The provision of a comprehensive technical service in relation to the Trust’s Charitable funds, lease cars & vans including insurance & fuel cards.

Produce the CharitableFundsStatutory Returns,theFinancialAccountsfortheCharity Commission and Trust Board in accordance with the national deadline. Including the production of theCharitableFundsAnnual Report with support and review from the Financial Services Manager prior to submissiontothe Charity Commission and TrustBoard.

Co-ordination of Charitable Funds control account reconciliations and Management of Charitable funds banking services and cash balance.

ProvideacomprehensiveaccountingservicefortheTrusteesandCharitable Fund holdersthatis in accordance with theTrustsFinancialStanding Instructions.Ensuringmanagers receive monthlyfundreportsidentifyingallitemsofincome&expendituretoensurethatfund holdershaveaccurateand uptodateinformationenablingthemtoplantheirfuturespending.

Co-ordinate the administration and approvals of the Family & Business Lease car scheme with the external provider for North Tees & Hartlepool NHS FT and North Tees & Hartlepool Solutions LLP.

Monitor theInvestment Portfolio.

We are a dynamic and fast paced department that is always evolving, always improving and encourages innovation. We are committed to your continued career development and offer a supportive, flexible and collaborative working environment where your health and well-being are equally valued.

On top of this, our department’s flexi-hours policy allows you to manage your work around a set of core hours to suit your work-life balance.

Staff recognition is very important to us. As well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We recruit for values and “Together we are North Tees & Hartlepool”

Preparation of Annual Accounts ensuring accurate and timely completion in line with the Charity Commissions time scale.

Monitor theInvestment Portfolioandprovideregularinformation on the Portfolio'sperformancetotheTrusteesandseniorfinancemanagers.

Responsible for the monitoring of the dailycashpositionof the Charitable TrustFund through direct access to the banking networks.

OverallmanagementofCharitable fundbankaccountsandpettycashholdingsensuringthat IncomeandExpenditureisrecordedandbankaccountsarereconciledtotheLedgeron a timelybasis.

Ensure payroll deductions, salary sacrifice amounts, business mileage are administrated via ESR and liaise where necessary with ESR or the lease car provider.

Design and maintaintheledgersystem'scodingtoaidtheproductionofthecharitable fundsaccountsinaccordancewiththeCharityCommissionsguidance.

Develop and maintain a trainingprogrammeforfinanceandnon-financestaff,ensuringstaffarecompetentandwellinformedwithregardtoCharitable funds.

Raise profile of the Charitable funds, produce and update charitable funds handbook & fundraising policy.

Implement, develop & maintain staff lottery draw, including staff lottery constitution & procedures. Produce staff lottery reports to Charitable Funds Committee and incorporate in Charitable Funds Annual Accounts.

Co-ordinate the pool car fleet to maximise the benefits to the Trust and users.

Maintain the Lease car policy with Trust & legislation changes.

Co-ordinate & manage the Trust & LLP fuel cards, develop & maintain a pool car & fuel card handbook for users.

Monitor the workload ofthedepartment through reviewofsystem reports. Implementationofnewworkingpracticesin ordertomaximiseefficiencyandto ensure that Statutory and other Departmental targets anddeadlinesare met.

Preparemonthly/ periodic returns e.g. toCharityCommission,Monitorin accordance with the relevant bodiestimetable.

Ensure data is input with accuracy including monthly cashbook and adjustment journals to obtain the charitable funds monthly and annual finance position.

Extraction of data with accuracy & present in a meaningful manner.

Ensuring all work and contract with third parties is to professional standards, and that full regard is given to confidentiality.

Responsiblefor thedaytodaysupervisionand organisationoftheworkof sub-ordinate staff.

ToprovidefinancialinformationasandwhenrequiredtothecharitableFundsCommittee to enable thecommitteetomake informed decisions.

Provideadvice toindividualswishingtocontributetocharitablefundsanddealswith allmattersrelating tolegaciesandbequests,maintaininga permanentlegacyregister.

Vetting approval of charitable fund requisitions in the Oracle procurement system.

Tomaintaincharitable fundscontrolaccountreconciliationsand ensuretheaccurateand timely completion for the provision of closedowninformation.

Produce Commercial van quotes, place orders and arrange delivery and insurance cover.

Work with insurance providers to arrange Commercial Insurance policy, Goods in transit, public liability (income generation), Group personal accident and Directors & Officers Insurance (Charitable Funds).

The postholder will be required to produce reports for the Charitable Funds Committee as and when required and fund holders on a monthly basis.

The postholder will assist will provide information to internal and external Auditors as required.

This advert closes on Tuesday 24 Sep 2024