Fab Team Assistant role – min 6 month office experience (for website -hybrid / city / £28-32k)

This is a wonderful opportunity for a 2^nd jobber with a minimum of 6 month office experience, who wants to learn and grow, and be a part of a really fun and buzzy company. This is a Team Assistant role supporting their lovely PA and Office Manager who will mentor and train up this new hire. They are a driven and lovely team so need someone who is confident, hardworking, and hungry to dive in. Duties will include but not be limited to:

Administration:

• Format CVs and documents.
• Take and write meeting notes.
• Confirm interview details.
• Maintain and update the HR Sheet.
• Assist with email marketing.
• Manage the weekly journal and check meeting notes.

KPI Management:

• Collect KPI information from CRM system and maintain internal KPI records.

Tech Support:

• Raise support tickets and assist with system troubleshooting (Outlook 365, Egnyte).
• Set up work phones and assist with desk/IT setups for new starters or desk moves.
• Provide "How-To" training for internal systems and new starters.

Internal Recruitment:

• Point of contact for Graduate/Junior Recruitment Coordinators.
• Maintain the PRC Database Sheet.
• Arrange interviews and provide feedback, storing notes for internal use.
• Schedule weekly training sessions.

Office Management:

• Support Office Manager with office moves and liaise with office providers.
• Maintain office appearance and supplies.
• Perform audits on office equipment and supplies.
• Serve as Fire Marshall and coordinate potential travel disruptions.
• Identify cost-effective office solutions and book meeting rooms.

Social & Events:

• Organise quarterly, summer, and Christmas socials (including budgeting, guest lists, and invitations).
• Manage celebrations, including birthdays, ordering cakes, cards, and drinks.
• Organise ad hoc socials such as after-work drinks, sports events, and lunches.

Candidates must have experience on excel to a basic level. This role is office based 4 days per week with Fridays working from home. However, some flexibility is needed.