Medical Secretary - NHS

Responsible for the full secretarial and administrative service to the consultant(s) and his/her medical team (where appropriate) Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the consultant(s)/directorate manager Ensure accurate messages are taken for consultant(s) team and delivered in timely manner Prioritise own workload Manage Outpatient and Diagnostic Patient Target Lists (PTLs Maintain an up-to-date diary for the clinical team, liaising with external and internal contacts and organisations as necessary Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information Provide administrative support to consultant(s) in respect of work relating to Royal Colleges, teaching, research, NHS medical reports, charities and publications, including organising meetings, agendas and minutes Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results Ensure effective communication with all members of a multi-disciplinary team Undertake routine office duties including note tracing, photocopying, faxing, filing of correspondence and results and maintenance of records when required Be versatile and adaptable to the demands of the team.

Work without supervision and take the initiative as and when required Notify relevant staff to ensure that consultant(s) and team leave is taken into consideration in the planning of in-patient and/or out-patient care and instruct absences to relevant parties Provide support in respect of consultants clinical audit responsibilities Ensure comprehensive working knowledge of iPMS as commensurate with role Obtain patient test results using PATH/WebPACS/CRIS system at consultant(s)/team request Ensure all hospital case notes are traced into and out of the department accurately on iPMS To obtain hospital case notes from both within the Trust and outside Trusts when required by the consultant(s) and/or team To arrange for copies of scans/X-rays/angios to forward to other Trusts and hospitals Have a working knowledge of in-patient and out-patient waiting lists within the framework of the Waiting List Management Policy (MGN4) and undertake patient pathway management when required Required to cover service line medical secretary colleagues during times of absence or increased workload as requested by line manager To carry out any other clerical duties as determined by the line manager.