PA to Chief Pharmacist /Admin Support to the Medicines Management Team
Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Job overview
An exciting opportunity has arisen to support the newly appointed Chief Pharmacist and the wider Medicines Management Senior Team at Powys Teaching Health Board. We are looking for a highly organised, adaptable, and detail-oriented individual to provide high-level administrative support.
Main duties of the job
In this role, you will manage complex diaries, coordinate meetings, prepare reports, and ensure the smooth running of the team’s activities. You will be a key point of contact, handling confidential information with professionalism and efficiency.
The ideal candidate will be proactive, have excellent attention to detail, and be able to adapt to changing priorities in a busy environment.
If you are looking for a varied and engaging role where you can make a real impact, we’d love to hear from you!
Apply today and join our team at Powys Teaching Health Board.
Working for our organisation
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales!Achieving a healthy ’life work’ balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Detailed job description and main responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and / or Knowledge
Essential criteria- HND or NVQ Level 3 / or equivalent level qualification/experience plus literacy and numeracy at L2
- Advanced Keyboard Skills (e.g. RSA level III)
- ECDL or equivalent
Experience
Essential criteria- Significant demonstrable proven experience of working in an office in an administrative role
- Experience of recruitment administration systems and processes
- Experience of dealing with confidential and sensitive data and appropriate maintenance
- Advanced keyboard skills with the proven ability to produce reports, spreadsheets and correspondence
- Minute taking and recording
- Experience of working autonomously
- Working knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of secretarial procedures
- Working knowledge of filing/data systems including records management
- Knowledge of administrative and organisational procedures, acquired through training and relevant experience
- Supervisory experience
- Audio typing
- Working in an NHS environment
- Detailed working knowledge of WCCIS
- Experience of analysing and interpreting data e.g. WCCIS to identify trends to inform remedial action
Aptitude and Abilities
Essential criteria- Planning and organisational skills
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time keeping
- Willingness to learn and develop skills
- Ability to speak Welsh
- Continued Personal Development
Values
Essential criteria- Demonstrate PTHB Values
- Respect confidentiality
Other
Essential criteria- Willingness and ability to travel as required for training and work / meetings
As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices.
We’ll value your contribution whether you’re looking for your first job, an apprenticeship, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.
You can complete your application in Welsh or English, it’s entirely your choice. Once you’ve applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.
Interested in working with us, but haven’t found the right job opportunity yet, or you require some guidance with your application, please contact our Resourcing Team on 01874 712580 or e-mail [email protected]. We’ll be happy to have an informal chat with you.