Project Co-ordinator - INTERNAL TO NHS WALES
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
The Agenda for Change Pay Award for 2026/27 is effective from 1^st April 2026.
Please note successful applicants with a start date from 1^st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job overview
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES
To provide an administrative service to the Patient Experience and Involvement Team. The post will entail frequent contact with a variety of stakeholders including members of the public (patients) and personnel internal and external to the organisation.
The post holder will be enthusiastic, passionate and persuasive in order to build relationships and inspire staff to engage in volunteering programmes. The post holder will also be required to demonstrate networking skills to enable effective communications both with service users and external agencies.
Provide support to all volunteers and co-ordinate all aspects of their volunteering activity, ensuring that they deliver on commitments made in their role.
To be responsible for planning, developing and maintaining a schedule of volunteer activity.
The post holder will provide an administrative service to activities regarding patient education which will include direct contact with patients and carers and clinical services across the ABUHB and the development and maintenance of office systems to support outcome measures and evaluation.
Main duties of the job- Act as a central point of contact for the Nursing Team regarding patient education and Ffrind i mi volunteering Service.
- To arrange venues for clinical education sessions, arranging diaries etc. with some requirement to support patient education sessions across the geographical area
- § To undertake the co-ordination and processing of procurement requisitions using the Oracle system.
- § Assist the management team in meeting challenging deadlines which will require robust and timely systems of communication.
- To co-ordinate patient education activities, providing support at clinical sessions, providing administrative support, arranging venues etc
- § Develop, maintain and interrogate databases/spreadsheets necessary to support the delivery of the divisions business. This may involve the co-ordination of data/information collection from other staff across the divisions and directorates.
- § Support the team in the strategic and operational management of the division. This may involve taking the lead on small projects.
- § Receives, validates and processes invoices.
- § Assist in the training and development of other administrative and secretarial staff.
- § Contribute to the completion of reports, including service activity reports.
- § Supporting the completion of audit to ensure that essential aspects of the service are delivered
- § Provide DBS checks
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career.The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes.We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria- HNC in an administrative related subject or proved level of experience
- ECDL
Experience
Essential criteria- Experience of supervising other staff, such as volunteers, administrative staff, multidisciplinary team
- Experience of developing and delivering training plans
- Experience of setting up and interrogating databases
Expereince
Essential criteria- Excellent knowledge and application of IT software
- Excellent organisational skills with proven ability to work across many tasks/projects simultaneously
- Ability to speak Welsh
If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.