Administration Support Officer
NHS Jobs Sheffield
Provide support to all stakeholders around NOE CPC and other relevant events, managing delegate lists appropriately to ensure the events are relevant to the audience. Provide advice to staff at all levels internally and externally both utilising and delivering the service.
Effectively influence and engage individuals, teams, and clients to use different training solutions and attend/ support events. Anticipate pro-actively the needs of the team, working on own initiative, progressing matters on behalf of members of the team, acting as a filter for information and passing topics to other members of the Directorate as required.
Recognise the need for confidentiality within and across the team to ensure a disciplined loyalty and commitment. Support the planning and implement multiple NOE CPC events to ensure that NOE CPC is always working in a logical manner, with no diary clashes.
Prioritise work to align with NOE CPC training and development and income generation goals and objectives. Support colleagues to ensure that when events are happening everything is in place to allow the event to run smoothly. This may include room set-up, managing sign-ins, liaison with venues and training providers, prior communications, printing of materials, delegate lists and name badges, managing catering and accommodation bookings when required.
Work with the Marketing and Communications team to plan and coordinate promotion of internal and external events. Plans workload to meet deadlines. To organise meetings both internal and external, including booking rooms / venues, hospitality, confirming dates and ensuring availability.
Effectively influence and engage individuals, teams, and clients to use different training solutions and attend/ support events. Anticipate pro-actively the needs of the team, working on own initiative, progressing matters on behalf of members of the team, acting as a filter for information and passing topics to other members of the Directorate as required.
Recognise the need for confidentiality within and across the team to ensure a disciplined loyalty and commitment. Support the planning and implement multiple NOE CPC events to ensure that NOE CPC is always working in a logical manner, with no diary clashes.
Prioritise work to align with NOE CPC training and development and income generation goals and objectives. Support colleagues to ensure that when events are happening everything is in place to allow the event to run smoothly. This may include room set-up, managing sign-ins, liaison with venues and training providers, prior communications, printing of materials, delegate lists and name badges, managing catering and accommodation bookings when required.
Work with the Marketing and Communications team to plan and coordinate promotion of internal and external events. Plans workload to meet deadlines. To organise meetings both internal and external, including booking rooms / venues, hospitality, confirming dates and ensuring availability.
To service meetings by preparing notes / agendas and taking minutes as and when required. Also ensuring the timely circulation of agendas and supporting papers. Undertake the arrangement and administration of seminars, conferences and workshops, attending where appropriate to give administrative support.
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