Operations and Events Coordinator
Operations and Events Coordinator
AGS Band F:18-22 £26,958.82 p.a. (based on AGS F:18 full time £30,559 x 46.0 / 52.143)
200 days - AGS School term time + Inset days + 10 days during school holidays
37 hours per week
Core hours 12:00 - 16:30 Mon to Fri, other hours flexible by agreement. However, required attendance at all main school events - this will involve some regular evening working hours.
From 01 September 2025
We are looking for a colleague with exceptional administrative and communication skills, to take active responsibility for the smooth running of Alcester Grammar School - both during the school day, and at our many evening events when we welcome visitors onsite.
As a senior member of our Admin team, the successful candidate will work closely alongside the Principal and Finance and Operations Director.
Person Specification
Key Accountabilities- Coordinate and attend all major school events e.g. Open Evenings, Parent Information Evenings, Parents’ Evenings etc
- Risk assess all of the above and other in-school activities/events as required
- Coordinate and oversee room and food bookings across the school
- Act as the contact for school buses/transport providers
- Support SLT with ensuring that staff duties are covered - this will include being part of the daily duty team
- Co-ordinate First-Aid and Medical Provision across the school
- Emergency evacuation procedures and drills
- Uniform shop link
- Health and Safety Coordination of departments beyond the Site Team
- Work with the Principal on school policy coordination
- Provide any other support needed for school operation, as requested by the Principal or Finance
- and Operations Director
- A commitment to the AGS ethos
- A willingness to continue learning and developing as technology evolves
- A reflective approach to their own practice and to the overall performance of the department
- Hard working and adaptable
- Happy to work independently or in collaboration
- Able to carry initiatives through to their conclusion
- Friendly and approachable
- Well organised, and able to meet deadlines
- A commitment to safeguarding children’s well being
- A commitment to playing a part in the wider life of the school
- Experience of organising large scale events
- Positive interpersonal and communication skills
- Excellent ICT, organisational, planning and time management skills
- The ability to maintain professionalism and maintain confidentiality
- The ability to solve problems and provide solutions to challenges that arise
- The ability to prioritise work accurately and efficiently
- To be able to remain calm, efficient and positive under pressure
- The ability to work on own initiative and be decisive
- The ability to work as a member of a collaborative team
- Outstanding attention to detail
- Experience of working in a school or other educational environment
- Experience of working in a ‘Google environment
- Experience of Risk-Assessment
- Experience/knowledge of First-Aid
- Experience/knowledge of Health and Safety/Evacuation practices
Please take a look at our website and the attached application pack for more information about this role and our school.