Bookkeeper / Administrator

Your eye for detail, 'get things done' attitude, and your bookkeeping skills will make a huge difference to our creative and innovative team.

You will be responsible for managing our financial records, ensuring accuracy and compliance with relevant regulations, and providing administrative support to the team. You will already have working experience of QuickBooks Online in a non-profit setting and a proven track record of getting things done efficiently and effectively.

Key Responsibilities:

Bookkeeping:

Maintain accurate financial records using QuickBooks Online.

Process accounts payable and receivable, including donations and grants.

Submit quarterly VAT claims

Reconcile bank statements and manage cash flow.

Prepare monthly financial reports and assist with budget preparation.

Ensure compliance with financial regulations and internal policies.

Administration:

Provide administrative support to the team where it would add most value (e.g. sales invoicing, scheduling meetings, managing correspondence, and maintaining office supplies).

Assist with the preparation and coordination of fundraising events and campaigns.

Handle general inquiries and provide excellent customer service to stakeholders.

Compliance and Reporting:

Help prepare management reports to support the trustees in their governance

Assist with annual audits and liaise with external auditors.

Ensure compliance with charity-specific financial regulations and best practices.

Qualifications:

Proven experience as a bookkeeper/administrator, preferably in a non-profit setting.

Proficiency in QuickBooks Online.

A formal and UK recognised bookkeeping/accounting qualification is highly desirable

Solid understanding of non-profit accounting principles and regulations.

Excellent organisational and time-management skills.

Strong attention to detail and accuracy.

Ability to work independently and as part of a team.

Excellent communication and interpersonal skills.

Proficiency in using spreadsheets for analysing financial data

Proficiency in Google Workspace

Desirable Skills:

Experience with donor management / CRM software.

Understanding of fundraising and grant management.

Familiarity with charity governance and compliance requirements.

Personal Attributes:

Proactive and self-motivated with a “get things done” attitude.

High level of integrity and commitment to the charity’s mission.

Ability to handle confidential information with discretion.