Accounts Assistant
We have a vacancy for a temporary School Accounts Assistant for an independent school based in Ealing(W5). It will be starting ASAP, fully office based 8.30 to 4.30 Monday to Friday. The purpose of this position is to assist the Financial Controller in all aspects of the accounting with particular reference to the payment of suppliers and the maintenance of the Purchase Ledger and associated VAT. The ideal candidate will have experience in the education sector, a valid enhanced DBS and used the SIMS system before. Ideally looking at temporary to permanent, they have onsite parking and provide free lunch. The key responsibilities of the role are:
- Liaise with all staff to code and enter all invoices for the School correctly
- Check supplier statements as they are received and to obtain copy invoices when required.
- Ensure that all suppliers are paid in a timely manner using the appropriate payment method (BACS, computerised purchase ledger or nominal cheques).
- Deal with all correspondence from suppliers.
- Vet new suppliers to ensure no fraudulent information on the invoices/emails before payment.
- Assist in the production of annual audited accounts including the preparation of appropriate invoice accruals.
- To assist with month end data entry when required and closing of the Purchase ledger in PASS monthly with reconciliation to the control account.
- File all purchase ledger and nominal printouts accurately.
- To take control of the processing of VAT through the Purchase Ledger and assist with VAT returns
- Any other duties as defined from time to time by the Financial Controller/Bursar.
- Experience of working as a Purchase Ledger /Accounts Clerk and VAT.
- ICT skills - Windows XP Professional, Word, SIMs and PASS database
- Ability to communicate with all levels, and to deal with staff and suppliers in a friendly and understanding manner.
- Enhanced DBS Certificate
This role will be starting ASAP so you would need to be immediately available and ideally have an Enhanced DBS Certificate.