Higher Clerical Assistance

Are you organized, detail-oriented, and ready to be the backbone of a Social Service team We're looking for a motivated individual to join our team and help keep everything running smoothly

Higher Clerical Assistant required to provide Business Support to the Learning Disability and Day Centre teams in Adult Services. The role and responsibility will include meeting and greeting visitors to the building, overseeing the reception desk functions.

To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies.

To maintain and update service user and financial record systems to agreed standards.

To input referrals and update appropriate database systems

To provide administrative support to the team e.g. produce and send ad-hoc / template letters

To process orders, Barclaycard purchases and invoices for goods and services e.g. stationery, furniture.

To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards.

To assist managers, where appropriate, to record information within the human resources computerised system e.g. timesheets

Archive / retrieve / destroy files and maintain accurate records.

To oversee the admin PPN process.

To provide support to meetings and events for the service where required.

To liaise with appropriate departments / agencies / organisations as required.

To provide statistical information as required.

Duties also involve, updating databases CareFirst and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.

Requirement:

Ability to use initiative.

If interested, please submit CV and call Varsha on 02036913890 between 9am to 5pm Mon to Fri