Senior Administrator

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We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

Job overview

We are seeking an experienced Senior Administrator to join our Administrative team. You will support the Community Integrated Neighbourhood Team for North & West Bristol.

You will work well as part of a team within a very busy locality coordination office, be supportive to the Locality Managers, the wider clinical teams, the admin team and be familiar with patient data base systems and staff Health Rosters.

The successful candidate will hold qualifications in Numeracy and Literacy level 2 qualification or equivalent, have a high level of IT Literacy and preferably hold an NVQ level 3 in Business Administration.

Previous experience within a healthcare setting is desirable, but not essential.

Required hours of work will be full time 37.5 per week. Hours are between 8am and 8pm, 7 days per week, on a rota basis. This role is in person, based predominantly in NBICC, but will be required to visit our other bases in Horfield and Shirehampton.

If you are an enthusiastic team player with excellent admin skills and enjoy a challenge, we look forward to hearing from you.

Main duties of the job

Lead and manage the review, coordination and allocation of referrals within the locality working closely with other servcies to achieve timely patient hospital discharges and efficent care allocation.

Support to Managers including proactively arranging meetings, booking appointments, minute taking at meetings, new initiatives, projects, audits, staffing trackers (recruitment, terminations, SRP’s, Bank etc) and budgets.

Coordination of team capacity and staffing rotas.

Lead and manage community team administrators.

To work collaboaratively with the other locality administrators to imbed consistent and high quality support and systems across the service.

Responsible for training and development of Band 3 administration staff within the team and to provide ad hoc training and support across the whole team when new initiatives are implemented.

Plan and organise a broad range of complex activities, reprioritising own workload at very short notice as urgent issues or new tasks arise.

To provide short term support and coordinate cover within the team in the absence of Band 3 administration staff e.g. sickness cover.

To establish good communication systems within the locality, ensuring a culture of openness and efficiency.

Provision of support and escalation of issues that arise within the teams regarding referrers, patients and relatives and managing or escalating appropriately as the situation demands.

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Detailed job description and main responsibilities

Please read the attached Job Description and Person Specification for full details of the role before applying.

We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.

If you are currently require a visa to work in the UK, there must be a minimum of 12 months from your start date until the expiry date.

Person specification

Qualifications

• Numeracy and Literacy level 2 qualification or equivalent demonstratable experience.
• Willingness to undertake additional training/study relevant to the role

• NVQ Business Administration level 3

Skills, Knowledge & Experience

• Experience in a range of administrative tasks/processes relevant to this role
• Effective communication skills, both verbal and written, in multiple situations
• Strong level of IT skills including Microsoft Office
• Demonstrated experience of supervising staff and leading a team

• EMIS experience
• Optima roster experience or equivalent
• Working with a range of professionals in health or social care

Application Reason

• Please tell us why you have chosen to apply for this role with Sirona care & health?