HR Administrative Assistant (fixed-term)

Excellent benefits including contributory pension, healthcare, free gym membership

The Human Resources department is responsible for all aspects of people management to support the school’s overall strategic aims, covering both the senior and junior schools and Wimbledon Common Prep School (WCPS) as well as KCS Enterprises and King’s International.

We are seeking to appoint an administrative assistant to play a pivotal role in supporting the daily operations of this busy department. This is a fixed-term position until end of August 2025. Hours of work will be 8.30am – 5.00pm). Part-time applications may be considered for the right candidate.

Key responsibilities:

• pre-employment checks for successful candidates
• drafting contracts
• drafting contract variation letters
• preparing mail merges
• updating reports
• setting up electronic personnel files
• ID badge printing
• recording staff absence
• general filing
• supplying relevant management information from Schoolbase
• managing the new HR ticketing system
• checking starters and leavers information
• scanning and posting P45 forms
• checking bank details for new staff
• placing adverts
• creating recruitment brochures using Adobe InDesign
• managing applications database (IRecruit)
• drafting schedules/timetables for interviews
• requesting references
• booking rooms
• organising refreshments
• assisting on interview days

All other general administrative duties, as required by the department.

The successful applicant will:

• have excellent communication and interpersonal skills, with a customer service focus
• have meticulous and accurate attention to detail
• have excellent IT skills (MS Office)
• have a good general standard of education
• have a good understanding of employee confidentiality and data protection with the appropriate handling of sensitive information
• have the ability to work independently
• have the ability to build strong working relationships at all levels
• have flexibility in approach to work with the ability to multi-task
• be able to work as part of a team
• experience of human resources administration is desirable but not essential previous experience of working in a school is desirable but not essential

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

Please include a covering letter in support of your application.

Closing date: Thursday 17^th October 2024 at 9am.

Interviews will take place during week beginning 28th October 2024.

Information about the structure and format of the interview procedure will be provided to shortlisted candidates ahead of the interview day to allow time for preparation.

Interviews may be staged and we may choose to appoint at any time during the application process.

At King’s we embrace inclusion and fairness in the workplace: diversity is to be celebrated and as such we strive towards a fully immersive culture of inclusion, diversity and equality.