HR Administration Assistant

• Position: HR Administrator
• Location: Milton Keynes
• Salary: Competitive, based on experience
• Contract Type: Full-time, Permanent - possible temporary to permanent

This friendlyAcademy is a dynamic and forward-thinking educational institution committed to providing exceptional learning experiences. They are seeking a dedicated and detail-oriented HR Administrator to join our team and support the HR Manager in ensuring smooth and efficient HR operations.

Job Specification:

• Collaborate with the Senior Leadership Team (SLT) across the Trust to develop and update job descriptions and person specifications.
• Manage the recruitment process, including advertising, interview preparation, candidate appointments, DBS checks, asylum and immigration requirements, references, contracts, and processing Occupational Health referrals for new starters.
• Set up and maintain Personnel/HR records.
• Support the HR Manager with the induction of new staff.
• Handle terminations, promotions, and transfers.
• Manage payroll, salary calculations, forms, mileage and expenditure claims, and absence/sickness recording and monitoring.
• Maintain the employee database (SIMS) and Single Central Record and generate reports as required.
• Keep staff training records up to date and book refresher courses.
• Coordinate agency staff cover.
• Liaise with HR, Pension, and Payroll providers.
• Maintain staff records of absences, appraisals, supervision, and disciplinary actions.
• Assist staff with payroll, contract, and HMRC queries.
• Stay updated on new and current legislation.
• Contribute to the development and implementation of the Academy’s HR policies.
• Support the HR Manager with the design and implementation of new HR systems.
• Ensure confidentiality of all HR matters and maintain professional boundaries.
• Perform general office duties such as photocopying, filing, and shredding confidential waste.

Administration:

• Provide support to the HR Manager.
• Offer administrative support for the Trust as required.
• Contribute relevant information to the Academy website.
• Undertake any other duties commensurate with the grade and level of responsibility of this post, based on experience and training.

Qualifications and Experience:

• Proven experience in HR administration or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HR software and databases (e.g., SIMS).
• Knowledge of current HR legislation and best practices.
• High level of confidentiality and professionalism.

• Be part of a supportive and collaborative team.
• Opportunities for professional development and growth.
• Contribute to the success and well-being of staff and students.

If you are passionate about HR and want to make a positive impact in an educational setting, we would love to hear from you!