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The role involves managing communication via email and phone, use of online portal messaging systems, coordinating tender documentation, and maintaining key records.

Tender Management:

• Ensure that all incoming tenders are recorded and processed accurately, including tenders received via email and various online portals.
• Download of tender documents, and ensure they are copied into the appropriate electronic folders to enable access by the Estimators.
• Create and maintain the Tender Tracking Sheet and distribute it to relevant team member.

Tender Administration:

• Manage all tender-related emails, including those for current and post-tender enquiries.
• Ensure that Estimators are kept informed via email about tender queries, amendments, or any other changes.
• Save all tender queries, revised Bills of Quantities (BOQs), and any amendments into the designated e-tender folder for easy access.

Tender Submission:

• When a tender is finalised by the Estimator, coordinate the completion of all required documents and BOQs.
• Coordinate with the bid team to ensure that all tender requirements have been met.
• Ensure that all tender submissions are prepared and submitted in line with client deadlines, ensuring accuracy and punctuality.

Internal Coordination and Reporting:

• Maintain and update the Tender List regularly, ensuring it reflects the current status of all tenders.
• Distribute the updated Tender List to Directors and Contracts Managers every Monday and Wednesday.
• Contract Order Verification From to be completed for all new contract awards, ensuring sign off by all relevant parties and then distribute.

General Administrative Support:

• Provide general administrative support to the Estimating team, including handling queries, responding to requests for information, and assisting with document preparation.
• Ensure all documentation is filed and archived properly, adhering to internal systems and processes.
• Assist with any other duties as required by the Estimating Manager or other senior team members.

Skills & Qualifications:

• Experience: Previous experience in an administrative or coordinating role, preferably in a civil engineering or construction environment.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with e-tender portals.
• Organisational Skills: Ability to manage multiple tasks and meet deadlines.
• Attention to Detail: High level of accuracy and thoroughness in handling documents and correspondence.
• Communication: Excellent verbal and written communication skills, with the ability to liaise effectively with internal and external stakeholders.
• Teamwork: Ability to work collaboratively with Estimators and other team members.

Desired Qualifications:

• Experience in tender coordination or estimating support in the construction or civil engineering sector.
• Familiarity with document management systems and tendering software.

Personal Attributes:

• Proactive, able to anticipate needs and resolve issues promptly.
• Ability to work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing priorities.

NO AGENCIES PLEASE.

Benefits:

• On-site parking

Schedule:

• Day shift
• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Work authorisation:

• United Kingdom (preferred)

Reference ID: 11241025