Pharmacy Support Secretary - 30 HPW

Job overview

Shortlisting to take place after closing date: commencing 26.05.25

Interview expected to take place on 10.06.25

To assist in the provision of specialist and general administration support to all pharmacy services in order to improve the quality of patient care and to assist with the promotion of evidence-based, cost effective prescribing across the Trust.

Main duties of the job

To assist in providing a full comprehensive administration and secretarial support to help facilitate the workflow, supply and dispensing of medicines for Bradford Teaching Hospitals NHS Foundation Trust. This will include (not exhaustive): word processing, excel spreadsheets, audio typing and typing of correspondence.

To undertake departmental communication as instructed by the Pharmacy Administration Manager.

To act as a point of contact in the Pharmacy Office for inquiries both internally and externally.

To be responsible for the collection and updating of directorate databases and spreadsheets.

To ensure compliance with Trust procedures and policies within the Pharmacy Department including sickness returns.

Educated to GCSE Standard with extensive comprehensive administration support to facilitate effective departmental services and optimise patient care.

Working for our organisation

Our working days are varied and fast paced, the role offers challenges to both support and overcome on a frequent basis.

Our People Charter outlines the behavior's we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

We can offer staff gymnasiums on both hospital sites and pension scheme including life assurance cover.

Detailed job description and main responsibilities

To provide the Pharmacy Administration Manager with comprehensive high quality administration support in order to facilitate safe, effective departmental services and optimize clinical patient care.

To maintain, update and implement existing guidelines as identified by the Pharmacy Administration Manager or Business Manager in order to optimize patient care.

To provide the Pharmacy Directorate with secretarial/administrative services, including electronic diary keeping, ordering stationary, typing, filing, photocopying, opening and distributing mail.

To assist with the production of invoices via the Oracle system relating to monthly supplies to local hospitals, community clinics, local pharmacies/chemists and private companies.

To be responsible for the issuing of clinical prescription pads for both the Hospital and individuals.

To maintain directorate databases on weekend working, annual leave and study leave for the Director of Pharmacy.

To assist with the co-ordination of Directorate monitoring of mandatory training.

Person specification

Experience

• Significant knowledge and experience of administration systems

• Experience of working in a similar role
• Good verbal and interpersonal skills

Skills

• Numeracy skills
• Ability to follow written and verbal instructions
• Good communication skills
• Ability to prioritise workload and meet deadlines
• Ability to work effectively under pressure
• Good team working skills
• Demonstrable attention to detail
• Computer literate

Qualifications

• Educated to GCSE standard with a grade of 4/C or above in English, Maths and Science.

• RSA II typing or Word processing equivalent qualification.