Strategy and Transformation Team Administrative Assistant - Abercynon

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Job overview

The job holder will provide administrative support to the Strategy and Transformation Team for Cwm Taf Morgannwg University Health Board.

This post is fixed term/secondment for 12 months to meet the needs of the service.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

To provide an efficient and effective administrative services to team members.

Log and monitor correspondence received from internal and external stakeholders and organisations.

Draft appropriate responses to various correspondence.

Provide support as required including filing, photocopying, typing.

Arrange and support the running of meetings and engagement activities as required (Face to Face and Teams), to include booking venues, note-taking, organising refreshments, making travel arrangements

Manage and maintain generic mailbox, information management and filing systems for specific areas of work ensuring that the team works within a paperless environment as far as possible.

Create and maintain contact lists as required.

Maintaining appropriate filing structures to ensure accurate record keeping.

Uploading of meeting papers, documents, briefings onto shared drives.

Maintain good working relationships with all stakeholders both internally and externally.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one tea

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Experience

• Proven record of administration skills

Abilities

• Good IT and keyboard skills
• Ability to organise and manage meetings

Knowledge

• Knowledge of Microsoft Office Packages

If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.