Forensic Administrator - Specialist Community Forensic Team

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.

Job overview

We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic.

In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.

We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable.

If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.

Interviews for this role will be held on site in Oxford on Tuesday 8 April.

• Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring.
• Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner.
• Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
• To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.

Please refer to the job description attached for a comprehensive list of duties

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person specification

Qualifications

• Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field

• Formal Secretarial Training (eg RSA) or other business administration qualification

Knowledge Requirements

• Good Knowledge of Microsoft Office Packages including Outlook and Calendar
• Working knowledge of the internet
• Good written and verbal skills

• Some knowledge of Criminal Justice System and Mentally Disordered Offenders

Experience

• Experience of working in an administrative role
• Word processing experience with both audio and copy typing
• Previous experience within an NHS/healthcare setting

• Previous experience working in a mental health setting
• All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
• Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
• We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
• Employees are expected to undertake mandatory and statutory training related to their role.
• We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
• We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
• We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
• Oxford is a world-renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing