Conveyancing Legal Secretary

Job Reference: 36894

About Our Client

Our Client is seeking a highly skilled Conveyancing Secretary to join their conveyancing team. This is a full-time role, offering a competitive salary based on experience.

About the Role

The successful candidate will play a crucial role in supporting the fee earner to maximize their focus on providing legal services to clients by handling administrative tasks efficiently. This position is client-facing, making it essential for the candidate to be a confident communicator who can engage with clients and other staff members sensitively, professionally, and proactively.

• Audio typing, sending out letters, emails, and faxes.
• Preparing and drafting documents (from audio dictation).
• Photocopying, printing, scanning, and organizing couriers.
• Opening and closing files.
• Handling internal and external telephone queries, ensuring messages are passed on in a timely manner.
• Monitoring post and emails, dealing with correspondence as appropriate.
• Dealing with basic queries and general administration tasks.
• Preparing bills and assisting in the billing process by liaising with fee earners and the accounts department.
• Requesting cheques, bank transfers, and paying in received money as required.
• Providing reception cover when necessary.
• Preparing and amending legal documents such as lease extensions, deeds, completion statements, and Land Registry forms using the Land Registry portal.

• Excellent communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Experience in legal secretarial work, particularly within conveyancing, is preferred.