Estates Project Administrator
Location: Agile, Forth Banks Police Station and homeworking
Hours/Contract: Permanent, full time
The role:
Here at Northumbria Police, we think our region is amazing! It takes a great deal of people from different backgrounds, with diverse skills and experience to serve our force area effectively, think you have what it takes to help us make a difference?This could be the perfect time for you to join us in our Estates Department as an Estates Project Administrator.
As an Estates Project Administrator, you will provide an effective project administrative support to the Estates Project Section and wider Estates Team. You will be working with internal stakeholders to assist the Estates Team in the delivery of the Estates Strategy in line with Force Vision, Priorities and Values.
What you’ll do:
- Provide a confidential and comprehensive service to the coordination of meetings and appointments including record keeping of minutes and actions.
- Administration and data management of project document management systems.
- Administration of Computer Aided Facilities Management (CAFM) System in order to record property assets and statutory maintenance data.
- Examine reports, highlight risk and co-ordinate responses as necessary within the team; daily management of designated mailboxes act on incoming mail as required, i.e., prioritise, anticipate action required and prepare routine responses.
- Using 365 Microsoft software suite to produce reports, coordinate project activity updates, facilitate online meetings utilise team channels for the storing of relevant documents and oversee the authority of access for the channel’s dependant on the scope stage of the project.
What you’ll bring:
- Evidence of the effective use of IT skills, using the Microsoft Office Suite.
- Good planning and organising skills to achieve required objectives.
- Excellent command and comprehension of detail in data.
- Must be able to communicate clearly, honestly & concisely both orally and in writing in a persuasive and accurate way.
- Ability to work effectively across multi-disciplinary teams of internal and external stakeholders.
We know it’s important for you to feel that you’re not only part of a great team, but part of a community. We welcome applications from suitably qualified people from all sections of the community, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
Harnessing these differences creates a productive environment in which everyone feels valued, and their talents are fully utilised. Appointments are based on merit alone.
Interested to learn more? For further information about the role please contact Melanie Dixon, Estates Project and Engagement Manager by email at melanie.dixon@northumbria.police.uk
Just so you know:
Our application form will help us understand how your work, education and life experience has prepared you for the role of an Estates Project Administrator with #TeamNP. To help support your application research what makes us tick here at Northumbria, the role you’re applying for and the values and behaviours that contribute.
The recruitment process will consist of the initial application form followed by an interview. Just so you know, you can save your application and come back to it any time prior to the closing date on the advert.
We are proud members of the Business Disability Forum, with whom we collaborate with to improve the lives of disabled employees. We are also a Disability Confident Employer, therefore if you demonstrate that you meet the minimum criteria for this role as stated in the advert, we will progress your application and offer you an interview.
If you tell us that you have a disability, we can make adjustments to support you through the recruitment process (for example we can arrange extra time for tests or provide a sign language interpreter) You can get in touch with us via careers@northumbria.police.uk for any support regarding the application process.Please provide us with plenty of notice so we can ensure your visit goes smoothly.
If your application is successful, we’ll ask you to complete a Recruitment Vetting (RV) form, therefore you must be a resident of the UK for a minimum period of 3 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance and medical information.
Terms of appointment:
This is a permanent role subject to a six-month probationary period.
If you are successful in your application, you will have a 6month probation period with us where you will be unable to apply for any other post advertised internally or externally.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.