[ref. b11094000] Administrator G4

• Job Type: Temporary Contract
• Location: Wakefield, WF10
• Salary: £12.18 PAYE / £13.61 Umbrella per hour
• Core hours 8.30-5pm Mon - Thurs and 8.30-4.30pm Friday

We are seeking a skilled Minute Taker / Administrator to provide high-quality business and administration support services within the Children & Young People’s (C&YP) Directorate. This role is crucial for ensuring effective operational support through proficient minute-taking during live meetings and comprehensive administrative tasks.

Day-to-day of the role:

• Provide a range of administrative support tasks including bulk data input, typing, diary management, photocopying, and producing correspondence.
• Serve as the first point of contact for the team, handling routine enquiries and requests for information from colleagues, partners, and the public, adhering to the Council's Customer Care policy.
• Maintain effective communication systems, ensuring accurate message/information exchange with all levels of colleagues, partners, and the public.
• Organise meetings and conferences, including room bookings, agenda preparation, and document distribution. Attend meetings to produce and circulate minutes in a timely manner.
• Ensure timely and accurate data recording and storage within both electronic and manual systems.
• Collaborate with internal and external colleagues and partners to achieve common goals and objectives, displaying a positive and proactive attitude.

Required Skills & Qualifications:

• Proven experience in minute-taking and meeting note-taking.
• Previous experience within a similar administrative function.
• Proficient in data entry and document typing with high accuracy and speed.
• Ability to present information clearly and professionally adhering to the Council’s plain English standards.
• Excellent organisational skills with the capability to manage own workload and meet tight deadlines.
• Experienced in coordinating diaries, booking meetings, and meeting preparations.
• Strong written, verbal, and interpersonal communication skills, effective with a wide range of internal and external customers.

Benefits:

• Access to a dedicated consultant for ongoing support.
• User-friendly online system for managing timesheets, holiday requests, and employment documents.
• Free training, access to discount clubs, healthcare options, and Reed rewards.
• Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
• Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.

To apply for this Minute Taker / Administrator position, please submit your CV detailing your relevant experience and why you are interested in this role.