Executive Assistant

We are seeking a highly organised and proactive full-time Executive Assistant to support the Managing Director of a growing private healthcare admin company. This is a hybrid role requiring both remote work and regular attendance at our Bristol office.

You’ll play a vital role in the smooth running of the business, providing high-level admin support, managing internal processes, and ensuring staff and client onboarding is handled professionally and efficiently.

Key Responsibilities:

• Email and diary management for the Managing Director – flagging priority messages, drafting responses, and scheduling meetings.
• Onboarding new consultants and staff, including sending welcome communications, setting up internal documentation, and managing onboarding trackers.
• Requesting and managing staff logins for hospital systems and internal platforms.
• Organising internal staff events and managing RSVPs, venues, and logistics.
• Managing staff expenses – collecting receipts, tracking claims, and updating expense logs.
• Answering overflow calls during busy periods and taking professional, accurate messages.
• Following up with staff to ensure tasks are completed on time and escalating delays where necessary.

• Full-time availability (Monday–Friday).
• Experience as an Executive Assistant or in a similar high-level admin support role.
• Excellent written and verbal communication skills.
• Strong time management and organisational abilities.
• Tech-savvy and confident using Outlook, Teams, Excel, and cloud-based platforms (Carebit experience is a bonus).
• Comfortable working both independently and in a team environment.
• Based in or near Bristol, with the ability to work from the office regularly.

You’ll be a key point of contact across the business, trusted with sensitive information, and expected to use discretion and initiative. This is an exciting opportunity for someone looking to grow within a supportive and dynamic company.

• Hybrid working – mix of remote and Bristol office-based work.
• Private healthcare provided after successful completion of probation.
• Access to an on-site gym and wellness facilities.
• On-site café for staff.
• Work closely with the Managing Director and play an active role in shaping a growing company.
• Join a supportive and dynamic team with ongoing opportunities for professional development.