PT Receptionist / Administrator Thurs/Friday

Our client is a successful and growing company who are looking for a Receptionist / Administrator to ensure the smooth and efficient running of reception in the head office building. Working Thursday and Friday (16hrs) each week as part of a job share, you must also be able to cover for holidays and sickness.

The Role:

• Greeting visitors, providing refreshments and directing them to the correct person or department.
• Managing the visitor's book and ensure all visitors to the building are signed in and out.
• Answering enquiries by phone, in person and on email in a friendly and professional manner.
• Managing meeting room bookings and providing refreshments when required.
• Ordering/providing lunch orders for meetings when required e.g. board meetings.
• Management and distribution of any goods delivered to reception, recording details in the 'Goods In' book and emailing recipient.
• Managing the group's stationery requirements and placing on-line orders.
• Organise 'on line' shop for kitchen/office provisions.
• Ensure kitchens and communal areas of the office are kept tidy and well stocked.
• Car park management and updating car details in OSCA as necessary.
• Ensure reception is covered at all times by liaising with other staff to provide cover when necessary
• Book travel/hotel arrangements for staff with regard to cost efficiencies.
• Liaise with facilities service providers to ensure they deliver an efficient service (e.g. cleaning company, facilities management company, coffee machines, office plants etc).

Skills Required:

• Positive, confident, and friendly attitude
• Good spoken/written communication skills, excellent telephone manner
• Good organisational skills and attention to detail
• Good use of Microsoft office
• Be of smart appearance
• Good geographical knowledge
• Ability to stay calm under pressure
• Able to manage multiple tasks
• Pro-active approach
• First Aid / Fire Warden experience would be beneficial (training will be provided)

The salary is £25,000 to £27,000 for full-time hours so will be pro-rata for 16hrs per week.

Apply now for this opportunity.