Acute Medical Secretary - AMU

Job overview

We are looking for a dynamic and enthusiastic individual to join our Acute Medical Admin Team as a permanent secretary based at Doncaster Royal Infirmary.

Main duties of the job

You will be required to maintain a high standard of administrative support to the Acute Medical Admin Team, ensuring that robust systems are in place for the efficient end to end patient pathway. You will also ensure that digital transcriptions are completed in a timely manner in accordance with Trust expectation.

Working for our organisation

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

It is our goal to give those who join Team DBTH the tools and opportunities to grow their career, it’s our pledge to help you Develop, Belong and Thrive, Here.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Person specification

Qualification or Experience

• Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification or relevant experience
• RSA III or NVQ III or suitable equivalent level administrative qualification or relevant experience
• ECDL or equivalent qualification or relevant experience

• Business Administration Level II Apprenticeship

Personal Attributes & Skills

• Ability to deal calmly and diplomatically with a range of personalities and situations
• Trustworthy, punctual and reliable
• A methodical and organised approach to work
• Excellent verbal and written communication skills
• Accurate data entry, typing and checking skills

Knowledge and Experience

• Previous experience working in a clerical/administrative role
• Knowledge of medical terminology
• Demonstrable working knowledge of Microsoft packages including Word

• Knowledge of Referral to Treatment Patient Access Policies and procedures
• Fully conversant with all waiting list functions on PAS and the ability to action these independently.

• Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
• We reserve the right to close down this advert early should there be a high number of applicants.
• The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
• All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.