Legal Secretary

Are you an experienced Legal Secretary seeking a prestigious opportunity within a leading regional law firm?

As the Legal Secretary you will be instrumental in ensuring the seamless operation of our office.

Location: Midlands

Responsibilities:

• Schedule Management: Efficiently manage schedules and appointments for senior solicitors.
• Meeting Coordination: Coordinate and prepare for meetings, including drafting agendas and taking minutes.
• Correspondence Handling: Handle all correspondence, including emails, letters, and phone calls.
• Office Management: Oversee office supplies and facilities management to ensure smooth daily operations.
• Document Preparation: Prepare, format, and proofread legal documents and contracts.
• Client Interaction: Act as the first point of contact for clients, managing communications and ensuring a high level of client service.
• Billing and Invoicing: Assist with the preparation and processing of invoices, track billable hours, and manage accounts receivable.
• Travel Arrangements: Coordinate travel plans for legal staff, including booking flights, accommodations, and transportation.
• Research: Conduct legal research and gather information to support cases and projects.
• Confidentiality: Maintain strict confidentiality of all client and firm information.
• Team Support: Provide support to other team members as needed, including assisting with special projects and events.

Ideal Background:

• Experience: Experience as a Legal PA or in a similar role within a law firm.
• Skills: Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
• Communication: Excellent written and verbal communication skills.
• Technical Proficiency: Proficiency in Microsoft Office Suite and legal research databases.
• Professionalism: Strong interpersonal skills and a professional demeanour.
• Adaptability: Ability to adapt to changing priorities and handle confidential information with discretion.