Executive Assistant
Organising monthly Department Heads meetings. Uploading and filing of meeting notes and documents to Practice Index, shared drives and HR records. To assist in the repeat prescription request process To assist in processing AccuRx admin requests Circulating emails / letters / documents Regularly updating the parking software with registration details Liaising with other service users of SMP Premises (i.e. PIP, Bupa, Cafe etc) Booking taxis for blood collections and addressing any issues arising Some involvement with patient complaints (both on the telephone and in person) To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure Maternity leave cover for the Social Prescriber / Communications & Engagement Lead Liaise with local Artists for displays in waiting areas.
Staff fundraising campaigns such as Macmillen coffee morning, Christmas Jumper day etc Creation of staff awards for long service Ensuring staff suggestion box is regularly reviewed and responded to To collate nominations for star of the month To organise monthly staff wellbeing initiatives Creation and distribution of weekly staff bulletins Organising quarterly patient Participation Group (PPG) meetings.Creation and distribution of bi-annual patient newsletter To keep the working area clean, tidy and professional whilst adhering to GDPR regulations To assist with training for new staff To assist with the gathering of statistics and information when required To work across different practices on an ad-hoc/when required basis It will be necessary to attend and contribute to various practice meetings as requested This Job Description is neither exhaustive nor exclusive and will be reviewed periodically in conjunction with the post holder.
The post holder is required to carry out any duties that may reasonably be requested by the Partners or Management Team