Business Support Administrator

This is a temporary to permanent role subject to interviews and tests**.

This role is ideal for someone who is organised, has excellent communication skills, and can manage multiple tasks efficiently.

Day to Day of the role:

• Answering all incoming calls with a polite and informative approach.
• Greeting visitors, signing them into the office, and ensuring a warm welcome.
• Preparing and managing outgoing post, including special deliveries and international mail.
• Booking taxis and hire cars, and adding hire cars onto the Motor Insurance Database (MID).
• Assisting with organising office lunches and setting up meeting rooms.
• Maintaining the post room and ensuring the franking machine is topped up.
• Regularly checking kitchen facilities and replenishing stock as necessary.
• Assisting with minor office moves and arranging office repairs.
• Liaising with team administrators and sub-contractors for ongoing office tasks.
• Ordering and managing stationery supplies and processing supplier invoices.
• Assisting with mobile phone management across the UK & Ireland.
• Supporting the Health & Safety Coordinator by conducting workstation assessments.
• Managing external cleaners to ensure high-quality service.
• Coordinating the sorting, storage, and collection of recyclable items.
• Assisting with office opening and closing procedures to ensure security.
• Complying with and promoting the company’s Health & Safety Policy.
• Supporting the Business Support team and carrying out additional projects as assigned.

Required Skills & Qualifications:

• Previous office/administration experience required
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to multitask.
• Proficiency in using office equipment and management systems.
• Good understanding of data protection and privacy legislation.
• Ability to work independently and as part of a team.

Hours: Monday to Friday 9am to 5pm (office based)