Personal Assistant Executive Assistant

1. Month Contract (potential to be extended)

We are seeking a proactive and organised Executive Assistant/Personal Assistant to support six senior management members, including the COO, Chief Commercial Officer, and Finance Director. This role is ideal for someone with excellent diary management skills, the ability to build strong relationships, and a proactive approach to taking on additional duties.

Day-to-day of the role:

• Diary Management: Coordinate schedules primarily within the UK, with occasional overseas travel arrangements including hotels and trains.
• Expense Management: Handle some expense reports, though this is not a major part of the role.
• Event Organisation: Plan and organise team away days, Christmas parties, and Oktoberfest celebrations.
• Meeting Preparation: Prepare meeting packs and PowerPoint presentations using Google Suite, approximately every six weeks.
• Agenda Preparation: Develop and distribute agendas for meetings.
• Relationship Building: Foster strong relationships with senior management and team members.
• Proactive Support: Take initiative, ask questions, and take on additional duties as needed.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant, particularly in supporting senior management.
• Strong organisational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Google Suite, including Google Calendar and Google Slides.
• Ability to manage multiple tasks and priorities effectively.
• Proactive mindset with the ability to anticipate needs and offer solutions.

Benefits:

• Friendly company culture with a strong emphasis on work-life balance.
• Sociable team with regular office drinks.
• Standard working hours are 9:00 AM to 5:30 PM, with minimal out-of-hours work required.