Learning and Development Administration Officer
Details
Reference number
372615
Salary
£26,235A Civil Service Pension with an employer contribution of 28.97%
Job grade
Administrative Officer
Contract type
Permanent
Business area
MOD - Head Office & Corporate Services - The Ministry of Defence Police (MDP) is the MOD's civilian police force which provides a number of specialist capabilities including armed protection, marine policing and criminal investigation. MDP employ approximately 2,800 staff at locations across the
Type of role
Administration / Corporate SupportEducation and Training
Working pattern
Flexible working, Full-time
Number of jobs available
1Contents
LocationAbout the job
Benefits
Things you need to know
Apply and further information
Location
DSPS, Southwick Park, Hampshire, PO17 6EJAbout the job
Job summary
Responsible for providing support to the delivery of the MDP Recruit Training programme- Non-Home Office Policing apprenticeship and any additional Learning & Development portfolio training – Personal Safety Training /Public and Personal Safety Training, First Aid at Work for example.The role will report to the Admin Manager.
This position is advertised at 37 hours per week.
Job description
Duties to be split between two positions -- Point of contact for all students and visitors to the Learning & Development (L&D) (Southwick Park). Provide assistance and support to all trainers and students as and when required.
- Responsible for processing/arranging travel and accommodation requests for recruits and where required for staff.
- Holder of an electronic purchasing card (EPC) to process requisitions of stationary, equipment and publications or via the Contracting, Purchasing & Finance (CP&F) system, maintaining a full audit trail. To act as focal point for receipt of recruit clothing dealing with issue and returns either at station or back to Stores.
- Booking in and out of vehicles for staff and trainers and arranging servicing and MOT’s. Checking and validation of all spend on fuel for vehicles on a monthly basis.
- Assist in the organisation of Recruit Graduation Parade and Dine Out and the associated administration of the event.
- Organise and oversee the maintenance of the L&D training archives ensuring that only the required documents are kept by observing the recommended timescales and that documents are stored in a secure and appropriate manner.
- Provide admin support to L&D portfolio staff and to provide practical support to DSPS admin team by taking responsibility for resource bookings at Southwick Park.
- Record all books/paperwork onto database. Create and maintain asset register for all resources and equipment within L&D. Book in/out all training equipment including breathalysers and airwave radios. Conduct regular audits and report any discrepancies.
- Issue and destruction of warrant cards including taking photos and uploading onto database, recording information and printing cards. Maintaining a warrant card database of all actions taken.
- Receipt and issue laptops to recruits. To maintain database of laptops received into L&D (SP) and issued to Recruits.
- Maintain work service database report all faults and act as point of contact for contractors for maintenance and repairs within L&D (SP) including all electrical equipment and photocopiers. Act as L&D (SP) fire warden, duties include daily health and safety checks of the training centre, monitoring of firefighting equipment and emergency exits. Monthly check first aid boxes to ensure they are fully stocked.
Person specification
We are seeking an enthusiastic, self motivated, team player that are highly organised. Within this role you may deal with both internal and external stakeholders of various ranks / grades and therefore you must have good communication skills, both verbal and written.Essential use of Microsoft applications incl Word, Outlook and Excel
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Seeing the Big Picture
- Working Together
- Delivering at Pace
Benefits
Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).
Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking.Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance.
The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR).The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.Phase 1 - Application
Phase 2 - Sifting of Applications
Phase 3 - Interview
At sift and interview, you will be assessed against the following Success Profiles Behaviours:
- Communicating and Influencing
- Seeing the Big Picture
- Working Together
- Delivering at Pace
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCiv Pers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
Name : Catherine HornEmail : catherine.horn101@mod.gov.uk
Recruitment team
Email : DBSCiv Pers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.