Group Purchase Ledger Administrator
Salary: £28,000 per annum
Hours: Full time, 37.5-hour week, Monday-Friday
Flexibility: Option to work one day per week from home, fixed day
Contract: Permanent
Benefits: Free Parking, 25 Days Holiday + Bank Holidays, 1 day additional per year of employment up to 28 days, Regular social events, Training and development support from a dedicated People Team, Community volunteering opportunities, Christmas shopping voucher, and more.
Their company is a fast-growing, multi-channel retailer with operations across seven trading entities under the same group. These entities span a range of retail channels including e-commerce, marketplace, and wholesale. Their products range from affordable home appliances, to specialist commercial appliances.They are looking for an organized, detail-oriented Purchase Ledger Clerk to join their finance team. You will play a key role in managing the purchase ledger across all trading entities, ensuring accuracy, efficiency, and compliance with financial regulations.
This individual will manage purchase ledger transactions for seven entities, processing invoices, matching orders, and resolving discrepancies. Responsibilities include maintaining ledgers, assisting with payment runs, reconciliations, VAT compliance, and supporting month-end closures.They will collaborate with inventory teams to address stock issues and ensure accurate cost allocation across sales channels.
Key Responsibilities- Process and record supplier invoices across seven entities, ensuring correct coding to cost centres.
- Match purchase orders, delivery notes, and invoices, resolving discrepancies.
- Maintain separate purchase ledgers and consolidate transactions at the group level as needed.
- Assist with weekly and monthly payment runs, ensuring timely supplier payments.
- Reconcile supplier statements and resolve discrepancies.
- Code invoices and expenses accurately by entity, department, and project.
- Work with multiple sales channels (e-commerce, retail, wholesale) to ensure proper cost recording.
- Collaborate with inventory and buying teams to resolve invoice discrepancies.
- Support month-end and year-end processes, ensuring up-to-date, reconciled ledgers.
- Ensure VAT compliance and assist with VAT returns.
- Prepare information for audits and ensure accessible purchase transaction documentation.
- Manage supplier queries and setup, ensuring proper documentation and approvals.
- Use accounting software (e.g., Sage50) for managing purchase ledgers.
- Identify and implement process improvements for efficiency.
- Participate in finance projects, such as system upgrades and reporting enhancements.
- AAT desirable
- Minimum 2 years’ experience in a relevant role
- Strong understanding of purchase ledger processes, including invoice matching, payment runs, and supplier reconciliations.
- Solid understanding of VAT regulations and compliance.
- Proficiency with accounting software and Excel.
- Takes pride in their work
- Has a strong work ethic - working diligently and conscientiously
- Enjoys working responsively to solve problems or issues
- Takes initiative and works proactively to meet targets and complete tasks
- Be polite and professional in the way they deal with others
- Enjoy working in a team environment where colleagues support each other
- Strong organisational and time management skills
- Excellent communication and negotiation skills
You may also have experience in the following roles: Purchase Ledger Clerk, Accounts Payable Clerk, Accounts Assistant, Finance Administrator, Accounts Payable Administrator, Ledger Clerk, Accounts Payable Specialist, Invoice Processor, Finance Assistant, Accounts Coordinator, Accounts Payable Officer, Accounts Payable Supervisor, Accounts Payable Manager, Senior Purchase Ledger Clerk, Bookkeeper, Finance Clerk, etc.
REF-219 824