People and Development Administrator (6 month contract)

All the work we do across our team’s core functions of recruitment, operations, L&D, office environment and internal comms, we do to help people, and the business, thrive.

The accurate and efficient completion of these play an important role in ensuring we have a diverse team of talented people who have what they need to deliver brilliant work, and can learn, grow and have fun while doing it.

Responsibilities will include:

• Preparing permanent and fixed-term contracts, welcome emails and relevant administration for new starters.
• Managing the RY induction programme for all new joiners
• Preparing freelance contracts, Non Disclosure Agreements (NDAs) and welcome emails, ensuring managers and support teams are prepared for the arrival and onboarding of freelancers.
• Liaising with the Workflow, Production and Birmingham teams to confirm freelancer extensions and updating relevant systems and paperwork with new end dates.
• Actioning freelance contract extensions or amendments in a timely manner.
• Completing contract addendums, hire change notification emails for any employment changes, including updating relevant systems and org charts.
• Managing sickness absence; reviewing data, collecting self cert forms and highlighting concerns.
• Keeping the People team weekly meeting agenda up to date with starters, leavers, 3-month check ins, probations etc.
• Organising training sessions, including room bookings, invites, reminders and keeping external/internal trainers update with attendance details
• Day-to-day people administration

Requirements

• Extremely organised, manages time effectively and prioritises work well.
• Excellent attention to detail, captures and records data correctly and efficiently.
• Proficient at using Outlook Calendar, Word and Excel.
• Prepares well for meetings and participates fully, including capturing actions and delivering on them.
• Escalates obstacles or set-backs on tasks and puts forward suggestions for resolution.

• Capable of working with a wide range of stakeholders with varying needs and styles.
• Proactively keeps stakeholders updated and well informed.
• Asks the right questions to get the required information and listens well. Gives people confidence that what they’ve said as been understood and will be delivered.
• A good writer, capable of writing quality content in line with RY’s tone of voice that is informative and well formatted.

• Brings positivity and focus to every task.
• Is approachable and easy to work with.
• Keeps up to date with People related news and trends.
• Is proactive and responsive, doesn’t have to be chased or reminded.
• Provides consistently strong customer service to RYers of all levels.