Assistant Buyer
PURPOSE OF THE JOB:
This is a fixed-term contract position for 12 months, covering maternity leave. The successful candidate will be responsible for ensuring continuity of service and support to the purchasing function during this period.
As this is a temporary role, the candidate should demonstrate the ability to quickly integrate into the team and get up to speed with existing processes and systems.
Handover Period:
- The role will involve a handover period, during which the successful candidate will be trained on current workflows and procedures to ensure a smooth transition.
- Towards the end of the contract, the candidate will be expected to hand over duties and ensure smooth knowledge transfer to the returning team member or a new hire.
- Proactive, professional and committed to providing first class customer service.
- A positive “can-do” attitude, enthusiastic, hardworking, driven and a team player.
End-of-Term Handover:
DURATION & FLEXIBILITY:
- Contract Duration: 12-month fixed-term contract (maternity leave cover).
- Flexible Start Date: Ideally, candidates should be able to start as soon as possible to allow for a handover period.
- Use ERP system to review buyer workbench daily
- Raising, maintaining and expediting Purchase Orders daily (stock and non-stock) as necessary
- Prepare pricing quotes for design, sales, interco and incoming freight
- Visit suppliers and maintain relationships
- Maintaining part parameters, stocking levels, price lists etc on ERP system
- Notify and mitigate cost increases where possible
- Creating of part numbers using the ERP System, as necessary
- Prepare and review suppliers KPI’s to improve delivery performance and stock valuation / availability.
- Reviewing and maintaining departmental training resources
- Ensure KPI Targets are adhered to.
- Previous experience of working within a purchasing administration role.
- Looking to study CIPS
- Good knowledge of Word, Excel and Outlook.
- Knowledge of ERP systems required and Epicor an advantage.
- Basic understanding of engineering drawings an advantage.
- Confident with the ability to communicate with people at all levels with the Company and within its customer/supplier base.
- Strong administration skills and attention to detail.
- Excellent diplomatic communication skills.
- Ability to multi-task in a demanding / changing environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES - PURCHASING:
This is not intended as a complete or definitive statement of all duties or responsibilities of the job but as a record of the principal elements.
KEY PERFORMANCE CRITERIA:
PROFESSIONAL/VOCATIONAL QUALIFICATIONS OR SPECIFIC EXPERIENCE REQUIRED:
PERSON SPECIFICATION:
SUPPLEMENTARY INFORMATION:
Confidentiality
To respect information obtained in the course of professional practice and refrain from disclosing such information without the consent of the employee/customer, or person entitled to act on his/her behalf, except where disclosure is required by law or by the order of a court, or is necessary in the public interest.Breaches of confidence will result in disciplinary action, which may involve dismissal. You should also be aware that regardless of any action taken by this Company, a breach of confidence could result in a civil action for damages.
Data Protection
If required to do so, to obtain, process and/or use information held on computer in a fair and lawful way. To hold data only for the specific registered purposes and not to use or disclose it in any way incompatible with such purpose. To disclose data only to authorised persons or organisations as instructed.
Equal Opportunities
It is the aim of the company to ensure that no job applicant or employee receives less favorable treatment irrespective of sex, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability, social background or sexual orientation and/or HIV status is not placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.To this end the Company has an Equal Opportunities Policy and it is for every employee to contribute to its success.
Health and Safety
All Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe environment for all employees and visitors.The job holder has a duty of care to themselves and to others with whom they come into contact in the course of their work as laid down in the above legislation and any subsequent amending legislation.
No Smoking Policy
All company offices are smoke free environments. All main entrances to the buildings are also smoke free areas. Staff should only smoke in the designated area and use containers supplied for extinguishing cigarettes. This includes the use of e-cigarettes. Staff who fail to comply with the policy will be subject to disciplinary action.
Review
This Job Description reflects the present/immediate requirements of the job. As the Company develops and restructures in the future, so the Job Description will also be reviewed and be subject to amendment in consultation with the job holder.
Requirements- Use ERP system to review buyer workbench daily
- Raising, maintaining and expeditingPurchase Orders daily (stock and non-stock) as necessary
- Prepare pricing quotes for design, sales, interco and incoming freight
- Visit suppliers and maintain relationships
- Maintaining part parameters, stocking levels, price lists etc on ERP system
- Notify and mitigate cost increases where possible
- Creating of part numbers using the ERP System, as necessary
- Prepare and review suppliers KPI’s to improve delivery performance and stock valuation / availability.
- Reviewing and maintaining departmental training resources