Senior Travel and Logistics Coordinator
NHS Jobs London
The Senior Travel and Logistics Coordinator is responsible for leading the coordination of travel and logistical arrangements to support the rapid, efficient and safe deployment and return of public health experts on UK-PHRST operations worldwide reporting to the Operations and Deployments Manager.
This role requires excellent organisation and communication skills, the ability to manage varied workstreams, and to work at pace, independently, to tight and shifting deadlines. The successful candidate will have excellent judgement and problem-solving skills and will be a highly motivated individual who can work independently.
This role requires someone with knowledge and experience of coordinating and managing complex international travel and logistics arrangements, along with excellent organisational, IT and time management skills. The ability to liaise effectively and develop excellent working relationships with a wide range of individuals, partners and organisations is essential.
You will need great attention to detail and a flexible and proactive approach to your work is vital. The successful candidate will be innovative, have experience maintaining systems and policies, and will be able to line manage a small team. A strong interest in global health and/or international development and experience of international and multisectoral engagement is highly desirable.
Occasional international travel may be required for this post. Travel and Operations Lead the implementation of UK-PHRST travel and logistical arrangements, ensuring opportune, safe and accurate travel occurs is facilitated across all 3 pillars of UK-PHRSTs remit (as required), escalating risks to the UK-PHRST Operations and Deployments Manager.
Support the UK-PHRST Deployments and Operations Manager to ensure that operational deployments are provided with comprehensive pre-, during and post-deployment support as well as appropriate in-country logistical support, working in close partnership with UK-PHRST team members based both at UKHSA and LSHTM.
Work closely with colleagues at LSHTM and elsewhere in UK-PHRST to ensure strong and consistent travel and operations management across the programme including planned research and capacity strengthening activities, as well as response deployments.
Support the UK-PHRST Deployments and Operations Manager to ensure that all UK-PHRST travel meets HMG levels of duty of care for our staff and our parent organisations protective safety and security (physical and cyber) policies and procedures.
Support effective project management and tracking systems for the Travel and Deployments team, establishing and monitoring key milestones, interdependencies and risks. Liaise and co-ordinate with internal (e.g. occupational health) and external partners (e.g. Overseas Government Departments and international partners) to support rapid and safe deployments of UK-PHRST staff.
Develop and maintain knowledge of operating environments and partners and efficient methods of knowledge transfer. Develop and/or maintain standard operating procedures for logistical support and maintain a database of business-critical operating documents to support the UK-PHRST programme.
Co-ordinate and administer the on-call/duty officer arrangements for the UK-PHRST. Ensure timely and accurate reporting and the escalation of risks to the logistics objectives of the UK-PHRST to the Operations and Deployments manager, Programme Manager and Director as appropriate.
Logistics Ensure accurate and timely financial budgeting, expenditure, forecasting and reporting on deployment and operational aspects of UK-PHRST work, ensuring value for money. Lead on procurement of goods and services, transportation and distribution of equipment.
Ensure prompt delivery of reports for senior management team members (as appropriate) which fit with strategic and business plans. Provide management information to other parts of the organisation as required, e.g. HR, Finance, Safety, etc. Ensure all financial and project activities comply with Department, Site, Divisional and Organisational safety and quality systems.
Contribute to the safety and quality policies within the Department through interpretation of organisational policies. Including contribution to risk registers. Manage Purchase Orders (POs), payment of invoices and recharges to the UK-PHRST from external and internal partners alongside the Programme Support Officers.
Work in collaboration with other key travel stakeholders in the agency to ensure smooth service delivery for both national and international travellers. Work closely with colleagues at LSHTM to ensure strong and consistent operations are taking place across the Programme.
Project Management Support Actively engage in meetings with internal and external colleagues. Provide project management support as required including supporting critical business objectives such as project management planning, UK and overseas travel bookings, development of implementation plan and annual review.
Management Line management of small team of staff supporting finance and HR management functions. Other Duties The above is an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out additional duties as may reasonably be required by the directorate, with appropriate training as required.
To comply with all UKHSA policies and procedures. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation and programme. Selection Process Stage 1: Application & Sift You will be required to complete an application form.
You will be assessed on the below listed three essential criteria taken from the job description document (for a full list of essential criteria please see the JD document) and this will be in the form of a: Application form (Employer/ Activity history section on the application 1250 word Statement of Suitability.
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The Application form and Statement of Suitability will be marked together. Please note you will not be able to upload your CV.
You must complete the application form in as much detail as possible. Please do not email us your CV. Longlisting: In the event of a large number of applications we will longlist into 3 piles of: Meets all essential criteria Meets some essential criteria Meets no essential criteria Please note that only those applications meeting all the essential criteria will be taken through to shortlisting.
Shortlisting: In the event of a large number of applications we will shortlist on: Understanding of global travel including the challenges of travel to low and middle-income countries and management of travel, deployment and logistics in humanitarian/global health-related situations.
Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates. If you are successful at this stage, you will progress to interview and assessment. Please do not exceed 1250 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage. Stage 2: Interview You will be invited to a remote interview. Knowledge, experience, skills & abilities will be tested at interview. Interviews will be held week commencing 17th February 2025. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Location This role is being offered as hybrid working based at our Core HQ in Canary Wharf, London. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.
As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours approximately 3 days a week pro rata, (averaged over a month). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).
This role requires excellent organisation and communication skills, the ability to manage varied workstreams, and to work at pace, independently, to tight and shifting deadlines. The successful candidate will have excellent judgement and problem-solving skills and will be a highly motivated individual who can work independently.
This role requires someone with knowledge and experience of coordinating and managing complex international travel and logistics arrangements, along with excellent organisational, IT and time management skills. The ability to liaise effectively and develop excellent working relationships with a wide range of individuals, partners and organisations is essential.
You will need great attention to detail and a flexible and proactive approach to your work is vital. The successful candidate will be innovative, have experience maintaining systems and policies, and will be able to line manage a small team. A strong interest in global health and/or international development and experience of international and multisectoral engagement is highly desirable.
Occasional international travel may be required for this post. Travel and Operations Lead the implementation of UK-PHRST travel and logistical arrangements, ensuring opportune, safe and accurate travel occurs is facilitated across all 3 pillars of UK-PHRSTs remit (as required), escalating risks to the UK-PHRST Operations and Deployments Manager.
Support the UK-PHRST Deployments and Operations Manager to ensure that operational deployments are provided with comprehensive pre-, during and post-deployment support as well as appropriate in-country logistical support, working in close partnership with UK-PHRST team members based both at UKHSA and LSHTM.
Work closely with colleagues at LSHTM and elsewhere in UK-PHRST to ensure strong and consistent travel and operations management across the programme including planned research and capacity strengthening activities, as well as response deployments.
Support the UK-PHRST Deployments and Operations Manager to ensure that all UK-PHRST travel meets HMG levels of duty of care for our staff and our parent organisations protective safety and security (physical and cyber) policies and procedures.
Support effective project management and tracking systems for the Travel and Deployments team, establishing and monitoring key milestones, interdependencies and risks. Liaise and co-ordinate with internal (e.g. occupational health) and external partners (e.g. Overseas Government Departments and international partners) to support rapid and safe deployments of UK-PHRST staff.
Develop and maintain knowledge of operating environments and partners and efficient methods of knowledge transfer. Develop and/or maintain standard operating procedures for logistical support and maintain a database of business-critical operating documents to support the UK-PHRST programme.
Co-ordinate and administer the on-call/duty officer arrangements for the UK-PHRST. Ensure timely and accurate reporting and the escalation of risks to the logistics objectives of the UK-PHRST to the Operations and Deployments manager, Programme Manager and Director as appropriate.
Logistics Ensure accurate and timely financial budgeting, expenditure, forecasting and reporting on deployment and operational aspects of UK-PHRST work, ensuring value for money. Lead on procurement of goods and services, transportation and distribution of equipment.
Ensure prompt delivery of reports for senior management team members (as appropriate) which fit with strategic and business plans. Provide management information to other parts of the organisation as required, e.g. HR, Finance, Safety, etc. Ensure all financial and project activities comply with Department, Site, Divisional and Organisational safety and quality systems.
Contribute to the safety and quality policies within the Department through interpretation of organisational policies. Including contribution to risk registers. Manage Purchase Orders (POs), payment of invoices and recharges to the UK-PHRST from external and internal partners alongside the Programme Support Officers.
Work in collaboration with other key travel stakeholders in the agency to ensure smooth service delivery for both national and international travellers. Work closely with colleagues at LSHTM to ensure strong and consistent operations are taking place across the Programme.
Project Management Support Actively engage in meetings with internal and external colleagues. Provide project management support as required including supporting critical business objectives such as project management planning, UK and overseas travel bookings, development of implementation plan and annual review.
Management Line management of small team of staff supporting finance and HR management functions. Other Duties The above is an outline of the tasks, responsibilities and outcomes required of the role. The post holder will carry out additional duties as may reasonably be required by the directorate, with appropriate training as required.
To comply with all UKHSA policies and procedures. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation and programme. Selection Process Stage 1: Application & Sift You will be required to complete an application form.
You will be assessed on the below listed three essential criteria taken from the job description document (for a full list of essential criteria please see the JD document) and this will be in the form of a: Application form (Employer/ Activity history section on the application 1250 word Statement of Suitability.
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria. The Application form and Statement of Suitability will be marked together. Please note you will not be able to upload your CV.
You must complete the application form in as much detail as possible. Please do not email us your CV. Longlisting: In the event of a large number of applications we will longlist into 3 piles of: Meets all essential criteria Meets some essential criteria Meets no essential criteria Please note that only those applications meeting all the essential criteria will be taken through to shortlisting.
Shortlisting: In the event of a large number of applications we will shortlist on: Understanding of global travel including the challenges of travel to low and middle-income countries and management of travel, deployment and logistics in humanitarian/global health-related situations.
Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates. If you are successful at this stage, you will progress to interview and assessment. Please do not exceed 1250 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage. Stage 2: Interview You will be invited to a remote interview. Knowledge, experience, skills & abilities will be tested at interview. Interviews will be held week commencing 17th February 2025. Please note, these dates are subject to change.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Eligibility Criteria Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Location This role is being offered as hybrid working based at our Core HQ in Canary Wharf, London. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce.
As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours approximately 3 days a week pro rata, (averaged over a month). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).
Security Clearance Level Requirement Successful candidates must pass a disclosure and barring security check. Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Security Check (SC) clearance.
UK Health Security AgencyLondon
differences by removing barriers and promoting equity and equality of opportunity for all.
Please visit our careers site for more information https://gov.uk/ukhsa/careers
Detailed job description and main responsibilities
The Senior Travel and Logistics...
Reading, 35 mi from London
Position Description:
At a Glance
Legrand has an exciting opportunity for a Logistics Coordinator to join the Data Center Power & Control Division Team in Reading, UK.
What Will You Do?
• Arranging efficient and cost-effective domestic...
Office Angels, UKLondon
Outbound Operations Coordinator - Beauty *Advertised by OA West End
For this particular role, it is essential that candidates have come from a Beauty/ Fashion background.
Join one of the fastest growing independent beauty brands as an Operations...