[ref. p88168224] Senior Procurement Officer
The company is a separate legal body to North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary and not the NHS.
North Tees & Hartlepool Solutions offers its own Terms and Conditions of employment which differ from the national NHS Terms and Conditions. As an employee in the company you will benefit from:
- A competitive salary
- Excellent performance related bonus scheme
- Up to 33 days annual leave plus bank holidays (dependant on service and contracted hours)
- Access to a pension scheme - National Employment Savings Trust (NEST) – North Tees & Hartlepool Solutions will pay a 3% contribution (this is above the minimum contribution rate at the present time)
- Night shift working allowances (where appropriate)
- Bank holiday working allowances (where appropriate)
The Disclosure and Barring Service (DBS) check will be paid for by North Tees and Hartlepool Solutions, however, should you fail to satisfactorily complete the probationary period, you will be charged for the DBS check as a deduction from your final salary.
Job overview
An exciting opportunity has arisen for an ambitious enthusiastic individual to work in the Procurement & Supplies Department within North Tees & Hartlepool Solutions and join a rapidly expanding and constantly developing function.
To be responsible for managing the full end to end complex and high value procurement projects including drafting tender documentation, contract documentation and the raising of purchase orders.
Main duties of the job
Use appropriate methods of evaluation to ensure value for money is achieved. Financial responsibility for these projects will be the post holder’s responsibility including contract management and on-going achievement of value for money. To be fully conversant with the SFI’s, SO, for North Tees & Hartlepool Solutions LLP and any other Client we provide a service to along with any relevant legislation, policies, procedures.
The post holder will be responsible for the supervision of a small team to include appraisals, recruitment selection, sickness management, and training and work allocation.
Additionally the post holder will be responsible for informing and influencing both procurement staff and stakeholders on the status/priority of category work plans.
Provide a professional procurement service to the Client contributing to the development and achievement of the Business plan. Support the Contract and Processing Manager on procurement issues.
Working for our organisation
At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.
North Tees & Hartlepool Solutions is an NHS owned company of North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary and not the NHS.
We will support staff through providing an inclusive and supportive workplace with health & well-being initiatives and opportunities for development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition, Managers Awards and Shining Stars
Together we are North Tees & Hartlepool
Detailed job description and main responsibilities
Manage the full end to end procurement process, including complex tender’s, as required and ensure effective monitoring and progress is made in the delivery of the agreed targets.
To provide specialist advice to those working within specific projects in relation to establishing and maintaining appropriate levels of service.
To support the delivery and development of improved performance within and across directorates in relation to effective and efficient inventory levels
To continue to monitor contracts after award to include regular contract management meetings.
To lead procurement initiatives on behalf of other organisations within the UK as required.
Lead and manage a small team including recruitment, appraisals, sickness management, training and work allocation as required
Assist in the delivery and identification for the achievement and delivery of cash releasing savings in accordance with the Procurement workplan
To provide monthly updates on the workplan for each division and provide to the Associate Director of Procurement & Supplies and the Contracts Manager
Develop and promote effective working relationships with Stakeholder including regular attendance at directorate meetings and monthly meetings.
Analyses complex information from a variety of sources to identify areas for improvement and to assess projects and their outcomes.
Evaluate and organise information that supports the measurement of business performance, KPI's and data from other partner organisations
Responsible for the maintenance and upkeep of catalogues to ensure that all data is 100% accurate.
Contribute to the development of complex project plans for all procurement projects within the role and ensure that the timeframes are achieved.
A Full and Comprehensive Job Description is attached to this Advert
Person specification
Qualifications
Essential criteria- Member of the Chartered Institute of Purchase & Supply or equivalent experience
- Degree qualification, or equivalent experience and academic ability for the demands of the post.
- Qualification in Project Management (PRINCE2 foundation) or equivalent
- Qualification in Project Management (PRINCE2 Practitioner) or equivalent
- Evidence of continued professional development
Experience
Essential criteria- Previous work experience in a contracting function: e.g. able to construct complex key performance indicators from specification, appraise suppliers, invite tenders & evaluate complex bids, terms and conditions of contract.
- Proven ability to establish and enhance effective working relationships with stakeholders.
- Use of computerised e-procurement & ordering systems.
- Ability to analyse complex information and spend data to support decision making.
- Extensive knowledge of best practice, benchmarking and performance measurement techniques.
- Considerable experience of EU procurement procedures.
- Extensive experience of contracting function: e.g. ability to manage multi procurement process at a time, evidence of running complex contact process.
- Knowledge of business planning principles.
- Working knowledge of quality systems and procedures including problem solving
Recruitment services for North Tees & Hartlepool Solutions are provided by the Recruitment Team, North Tees and Hartlepool NHS Foundation Trust.
This advert for a vacancy with North Tees & Hartlepool Solutions appears under the authority of North Tees and Hartlepool NHS Foundation Trust.
This advert is placed by NTH Foundation Trust on behalf of North Tees and Hartlepool Solutions which is a Limited Liability Partnership operating services within NTH Foundation Trust. Please refer to the attached Terms and Conditions of Employment relating to this vacancy.
Please check your email address on a regular basis as applicants invited to attend an interview will be notified via this method.
As part of our recruitment process, you will be required to undertake pre-employment screening: Disclosure and Barring Scheme (previously Criminal Records Bureau)
Where a post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it may be necessary for a submission for Disclosure to be made to the Disclosure and Barring Scheme to check for any previous criminal convictions. Should you require a copy of the Trust's Disclosure and Barring Service Policy, please contact a member of the Recruitment Team on 01642 624023.
Please note the essential qualifications required for the post outlined within the Person Specification. You are required to hold and provide evidence of the necessary qualifications for the post at interview should you be short listed.
As part of our pre-employment screening process, all applicants are required to provide references covering their last three years employment history. Applicants are requested to ensure e-mail addresses for all referees are included on their application form.Personal references are not acceptable.
If the hours advertised for the post are up to full time (37.5 hours per week), applications are still welcomed from individuals who may be seeking to work less than full-time hours and all requests will be considered in line with the post being appointed to for the successful applicant.
North Tees & Hartlepool NHS Foundation Trust operates a No Smoking Policy.
If you experience any technical difficulties applying for this post please contact a member of our recruitment team on 01642 624023 quoting the vacancy reference.
Equal Opportunities
The details in the Monitoring Information section of your application will be used for monitoring our recruitment process and will not be seen by the interview panel. The information you give will be treated in the strictest confidence. To meet its commitment to promoting equality of opportunity, the Trust’s policy is that individuals will be recruited, trained and promoted according to ability and job requirements only.As such we welcome your application irrespective of your gender, race, disability, colour, ethnic or national origin, and nationality, and marital status, responsibility for dependants, religion, trade union activity and age.
Disability
The Trust gives full and fair consideration to applications for employment received from disabled people. We are a “Positive about Disabled People” employer, and we hold the ‘two ticks’ Disability Symbol, which is a recognition given by Jobcentre Plus to employers who have agreed to meet five commitments regarding the recruitment, employment, retention and career development of disabled people.If you have a disability, which makes it difficult for you to complete our application form, please do not hesitate to contact the recruitment team on 01642 624023.
Armed Forces Covenant
As a supporter of the Armed Forces and an employer of Reservists, North Tees and Hartlepool NHS Foundation Trust are proud to be a signatory of the Armed Forces Covenant, which is a promise by the nation to ensure that those who serve or who have served in the UK Armed Forces (and their families) are treated fairly.
We recognise that reservists and veterans bring a variety of transferable skills and qualities to our workplace, developed through their military careers. Our commitment to supporting the Armed Forces Community has been recognised through the Armed Forces Covenant as a Silver Employer.
What does this mean?
We proactively demonstrate our forces-friendly credentials within our recruitment and selection processes, by having a Guaranteed Interview Scheme for those indicated as part of the Armed Forces Community. We engage with our local and regional Career Transition Partnership representatives and are a member of Step Into Health.We employ veterans and reservists from differing branches of the Armed Forces and actively promote our positive policies for the Armed Forces Community, including our Special Leave policy. We advocate support for defence people issues, including facilitating easier access to Healthcare Services for our patients within the AF Community.
We have supported employees through Reservist training, through additional leave for their training and ongoing support under our Special Leave policy.