Virology Secretary - Chertsey

Job overview

The laboratory has recently implemented new state of the art automation. This is a part time post of 22.5 hours and we are happy to offer school hours (4.5 hours a day for 5 week days) or consolidate to 7.5 hours a day for 3 days. Hours can be discussed at interview.

We are looking for an energetic, enthusiastic and well-motivated candidate with appropriate qualifications and/or relevant experience to join the team of the Virology department for Berkshire and Surrey Pathology Services (BSPS). We are looking for a candidate who has secretarial/administrative experience and knowledge of medical/pathological terminologies would be beneficial.

Main duties of the job

Main duties of the job will include:

Working closely with the Lead and Senior Biomedical Scientists in Virology to provide a comprehensive secretarial and administration service to the Virology Department

To provide full secretarial support to the Virology Department including all aspects of administrative and clerical duties.

To provide a fast, accurate typing service, including audio typing to meet the departmental standards of work

To assist in the preparation of standard operating procedures and other laboratory documentation and to ensure that it is recorded on the document control system

For full details please refer to the attached job description.

Working for our organisation

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.

We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.

We can offer you the full range of NHS benefits/discounts and in addition:

• Excellent pension scheme and annual leave entitlement
• On-site Nurseries
• On-site staff cafes
• On-site parking
• Support in career development
• Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

For more information about a career at ASPH please visit: www.asph-careers.org

Detailed job description and main responsibilities

For full details refer to attached job description.

In summary:

To take formal minutes of meetings as required

To provide general secretarial support for all aspects of the Virology Laboratory administration and assist in the development of clinical and laboratory protocols

To troubleshoot simple computer problems

To deal with telephone enquiries

To prioritise workload, dealing with interruptions and demands for urgently required support as necessary

To check and reconcile invoices for work sent to reference laboratories, keeping records as appropriate

To print and enter reports from referral laboratories

Person specification

Qualifications and Further Training

• • GCSE or equivalent to a standard that demonstrates excellent literacy and numeracy (e.g. Maths and English).

• Recognised qualification NVQ2 or equivalent training and experience.
• IT qualification

Experience

• Working in a busy office, Prioritising workload, An understanding of confidentiality

• Secretarial experience within the Health Service.
• Audio typing of documents.

Knowledge

• NHS Constitution, Trust vision, values, strategic objectives and key work programmes
• Medical Terminology

Skills

• Experience with Microsoft, Word/Windows/Powerpoint/Excel
• You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role,
• You have knowledge & awareness of diversity and human rights as appropriate to your role

Attitude, Behaviour and Values

• Always puts patients first, Customer service focus, Willing and able to take personal responsibility